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Description
Robert Half is partnering with a client of ours in the permanent hiring of an Executive Assistant. We are seeking a highly organized and proactive Executive Assistant to support their Chief Technology Officer (CTO). The ideal candidate will have a proven track record of executive support, exceptional organizational skills, and the ability to manage a diverse set of responsibilities. Industry experience within shipping and logistics is strongly preferred.
Key Responsibilities:
Travel Arrangement:
Coordinate and book domestic and international travel, including flights, accommodations, and transportation.
Prepare detailed travel itineraries and ensure all travel arrangements align with the CTO’s schedule and preferences.
Calendar Management:
Manage and maintain the CTO’s calendar, scheduling meetings, appointments, and events.
Prioritize and resolve scheduling conflicts to ensure optimal use of the CTO’s time.
Scheduling:
Arrange and coordinate meetings with internal and external stakeholders.
Prepare meeting agendas, take minutes, and follow up on action items as required.
Gatekeeping:
Serve as the primary point of contact for the CTO, screening and managing communications.
Ensure appropriate access and prioritize requests to maintain the CTO’s focus on critical tasks.
Basic Accounting Functions:
Assist with expense reporting, invoice processing, and budget tracking.
Maintain accurate financial records and support the preparation of financial documents.
Project Management:
Assist in the planning, execution, and monitoring of various projects.
Track project progress, deadlines, and deliverables, ensuring timely completion.
Additional Responsibilities:
Conduct research and prepare reports, presentations, and correspondence.
Handle confidential information with discretion and professionalism.
Support the CTO with personal tasks and errands as needed.
Requirements
Bachelor’s degree in Business Administration, Management, or a related field.
Minimum of 3 years of experience as an executive assistant or in a similar role.
Industry experience within shipping and logistics is strongly preferred.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to handle multiple tasks simultaneously and work effectively under pressure.
High level of integrity and professionalism.
Strong attention to detail and problem-solving skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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