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Title: Executive Assistant
Location: Upper East Side
Org Unit: CDRN Management 1
Work Days: Monday-Friday
Exemption Status: Non-Exempt
Salary Range: $48.68 - $66.04
*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
Position Summary
Under guidance, provides senior level executive support to senior faculty/staff within the department.
Job Responsibilities
Ensures the smooth functioning of the executive office. Assists in the implementation of office processes to improve efficiency.
Provides secretarial/administrative support directly to high-level senior physician or executive, exercising confidentiality, tact, and diplomacy on a daily basis. Receives, screens, and directs incoming calls, visitors, and email.
Coordinates and maintains calendars and schedules appointments and meetings, records and distributes minutes, and provides follow up on action items identified.
Coordinates projects relating regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
Responsible for event planning, organization, and scheduling, including travel to offsite locations and complete oversight and coordination of events; upon return, completes budget and expense reports to allocate to the appropriate parties.
Responsible for travel and conference arrangements, organizes itineraries, and makes all needed reservations.
Initiates and prepares written correspondence, reports, presentations, agendas, and may respond to routine correspondence and inquiries as needed.
Responsible for procurement activities related to goods, services, and/or equipment, and assists with disbursement/reimbursement activities as needed.
Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals and certifications.
Other duties as assigned.
Education
Experience
Bachelor's degree is preferred.
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.
Knowledge, Skills and Abilities
Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
Demonstrated proficiency with MS Office Suite and database applications.
Excellent communication skills (both verbal and written).
Licenses and Certifications
Working Conditions/Physical Demands
Standard office work.
Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.