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Job Description
NOTE: All applicants must be current employees of the City of New York serving in a permanent (not provisional) civil service title of Procurement Analyst.
The Bureau of Administration manages the Comptroller’s Office operating and capital budgets, as well as procurement and payment responsibilities, facilities management, support services, and the full breadth of its human resource functions including payroll and time management. The Procurement Analyst will assist with the procurement functions of the Comptroller’s Office.
Under the supervision of the Unit Chief, the Procurement Analyst will process procurements related to the agency’s OTPS expense and capital budgets totaling over $20 million annually. Responsibilities include, but are not limited to, the following:
Working with agency bureaus to initiate and develop new procurements including scheduling, reviewing contract documents for completeness, and preparing documents for registration; coordinating contract documents for registration, including Advice of Award;
Preparing solicitation documents required for all methods of procurement, including micro purchases, small purchases, Request for Proposals (RFP) and intergovernmental purchasing; assisting in the development and awarding of contracts and purchase orders; coordinating the procurement processes;
Reviewing assigned requisitions and working with the Unit Chief to ensure that specifications are in compliance with applicable regulations; reviewing specifications in order to determine the most cost effective way of obtaining the required items; reviewing recommendations for contract awards and contract modifications;
Conducting vendor reviews to assess the responsibility of awarded contractors, identifying and following up on any pertinent adverse information; providing technical support to vendors, offering timely and accurate responses to inquiries and feedback;
Promoting the increased utilization of City-Certified M/WBE vendors and support Agency and other initiatives related to procurement;
Preparing and submitting required procurement documents and contract packages to the NYC Comptroller’s Bureau of Contract Administration for registration;
Completing assigned requisitions in a timely manner and ensure that the specifications are current;
Performing work using various systems including, but not limited to the City’s Financial Management System (FMS), PASSPort, and DCAS Director Order System, and internal Agency Systems;
Performing other duties as required to ensure that procurements are completed on schedule and in conformity with the agency’s policies and the Procurement Policy Board (PPB) rules; and, performing other related assignments and special projects as required.
Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.