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Job Description

The NYC Financial Information Services Agency – Office of Payroll Administration (FISA-OPA) has initiated recruiting activities to hire a Procurement Analyst to perform and administer procurement work with IT professionals, oversight agencies and vendors. The analyst will be part of the FISA-OPA Procurement Team. The analyst will be required to conduct complex studies using quantitative analysis, cost analysis and other research techniques and will:

• Perform both routine and complex professional work involved in the agency's procurement activities, including budget work, as necessary;

• Plan, develop and manage procurements and renewals, including tracking procurements and agreements once in place, and assuring that inventory is accurately recorded in FISA-OPA’s current asset management repository;

• Consult and advise internal agency clients on procurement methods, strategies and contract administration issues associated with procurements;

• Work closely with the technical staff in the preparation of specifications for highly complex and specialized IT procurements;

• Coordinate the development and modification of contract documents and requirements with FISA-OPA’s Legal department; interface as required with FISA-OPA Legal to resolve procurement issues;

• Take the lead on highly visible and critical agency procurements, ensuring that all the necessary administrative and procurement steps have been taken;

• Prepare and evaluate complex solicitations and bids, coordinate selection activities and make recommendations for contract awards, modifications, special purchases, etc.;

• Move all procurements through the administrative and oversight processes in a professional manner and in a way that meets the agency's business needs;

• Monitor vendor and procurement compliance with all applicable laws, particularly procurement-related Local Laws, (e.g. Chapter 13 of the City Charter. Procurement Policy Rules) Executive Orders, and audit requirements;

• Prepare written justification and all documentation required for procurement processing and post-award actions; draft and develop contract documents, perform analyses and monitor vendor qualifications on responsiveness and responsibility and;

• Confer with and advise management of critical issues in a timely manner and provide suggested solutions related to procurement and contract management.

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or

4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

SPECIAL NOTES:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.