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University of Delaware Assistant Director, Real Estate in Newark, Delaware

Assistant Director, Real Estate

Apply now ( Job no: 499351

College / VP Area:Facilities/Real Estate/Aux Svc

Work type: Staff

Location: Newark/Hybrid

Categories: Facilities Management, Full Time

Pay Grade: 32E

Context of the Job:

The Real Estate Department is responsible for the overall documentation, reporting, and financial aspects of the University’s real estate activities including Newark Campus, 1743 Holdings, LLC/STAR Campus, and all satellite locations.

Under the limited direction of the Director of Real Estate, the Assistant Director supports the Director with leasing, acquisitions, disposition, and database management as well as supervising activities of the Real Estate Coordinator. This position is responsible for processing of financial documents including requisitions, purchase orders, cash transmittals, CAM recording and billing, budgeting, and financial reporting.

The Assistant Director works with colleges and units across the University, engaging with internal and as well as external customers, stakeholders, and vendors. Duties require understanding of real estate from both financial and transactional aspects, independent decision making, use of professional judgment, knowledge of best practices and University policy.

Major Responsibilities:

• Assists Director in all phases of acquisitions, dispositions, and leasing process.

• Drafts and processes commercial occupancy documentation as both landlord and tenant.

• Analyzes, designs, documents, and implements various integrated systems, applications, and procedures for periodic and ad hoc financial reporting, utilizing information from systems and databases. Compiles and analyses financial information and develops revenue/expense analyses, projections, and reports.

• Prepares and administers department billings including CAM for various external customers. Ensures revenue and expenses are accurately recorded on a timely basis.

• Reviews, reconciles, and engages landlords on CAM billings where University is a tenant.

• Coordinates, prepares and monitors Purchase Orders for personnel within Real Estate adhering to University budgets, business policies and procedures.

• Serves as liaison to the University Cashier’s Office to facilitate accurate and timely processing of incoming funds.

• Calculates rent increases and notifies appropriate parties to the contract.

• Abstracts leases to database, upload documents, circulate for signatures, ensure database is updated for renewals, terminations.

• Engages with stakeholders, landlords, and occupants.

• Supervises and trains other employees.

• Performs additional job-related duties as assigned.


• Bachelor’s degree with six years related experience, or an equivalent combination of education and relevant experience.

• Real estate experience/licensure specifically documentation, negotiations, CAM, commercial leasing and transactions.

• Experience in a higher education setting preferred.

• Knowledge of financial accounting principles, practices, and procedures.

• Ability to query, gather data from multiple sources, compile and analyze information.

• Ability to conduct financial analysis to identify costs, risks, and alternatives; analyze actual revenue, funding, and expenses; evaluate and verify information against a set of standards; work independently with procedures or by limited direction; coordinate and assist in budget development and preparation; and analyze budgetary expenditures for compliance with approved budgets.

• Skill in performing complex reconciliations including CAM.

• Proficiency in Microsoft Office Excel, Access, and PowerPoint. Ability to use advanced techniques in spreadsheet and database management. Experience with financial and lease management software systems.

• Excellent interpersonal skills, attention to detail, organizational, and sound judgment in decisions.

• Excellent written and oral communication skills with ability to engage with people of all ages and diverse backgrounds.

• Vision for improving protocols, practices, and processes for increased efficiencies.

• Ability to work independently, effectively prioritize work, and adjust to changing workloads and deadlines.

• Problem-solver and collaborative team member who thrives in a fast-paced environment.

• Promotes a cooperative work environment leading by example.

• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.

• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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