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Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.

Accounts Payable Specialist / Corporate Receptionist (Dual Role)

Job Title: Accounts Payable Specialist / Corporate Receptionist (Dual role)

Division: Corporate

Supervisor: Accounts Payable Supervisor / HR Operations Manager

Status: Non-Exempt

JOB SUMMARY: (Dual role) This position will split its time between supporting the Accounts Payable and Corporate Operations teams. This role will perform accounting tasks related to the processing of accounts payable transactions as well as provide receptionist and office operational support.

ESSENTIAL DUTIES AND RESPONSIBILITIES: These include the following but are not limited to the job specifications contained herein. Supervisory personnel may require additional duties or job functions that can be performed safely.

Accounts Payable:

• Review invoices and check requests, approve invoices in OPS Technology for payment and process payments via check or electronically.

• Verify electronic payment transactions to ensure vendor payments have been processed.

  Process payments for internal Reserve Draw, i.e., vendor payments for special projects. Process tenant security deposit refunds. Compile, process, and maintain accounts payable records and files. Review and process approximately 200-300 invoices per week. Audit, verify, and process employee expense reports. Write, issue, and post manually generated checks. Special projects as assigned.

  Receptionist:

• Answer incoming calls, determine the caller's purpose, and forward to the appropriate personnel or department.

• Use tact and customer service skills to handle a wide range of phone calls from apartment residents, vendors, job applicants, investors, etc.

• Greet a wide range of visitors and direct them to the proper person within the office.

• Maintain necessary inventory of office supplies and place orders and distribute as needed.

• Replenish corporate snacks and café items as needed.

• Assist with bi-weekly corporate lunch set up and break down.

• Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.).

• Establish new hires' building and parking garage access and coordinate visitor parking validations.

• Maintain, organize, and keep reception area tidy.

• Assist with other HR or administrative duties as assigned.

  QUALIFICATIONS AND EXPERIENCE:

  MINIMUM REQUIREMENTS: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma, plus 1- 3 years’ accounts payable experience required

• 4-year degree, plus 4-6 years experience in a corporate environment preferred

• Must possess strong attention to detail and good communication skills

• Proficient in data entry and management

• Must be able to multi-task, manage time well, and meet critical deadlines

• Self-motivated and able to work independently and collaboratively

• Excellent organizational and analytical skills

• Ability to be an effective team member and display initiative

• Familiarity with the MRI Accounts Payable module is a plus

  This position sits in our Norfolk, VA headquarters and is not remote or hybrid.

  AMERICANS WITH DISABILITY SPECIFICATIONS

  Physical Demands

  The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

  Work Environment

  The work environment characteristics described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate .

  Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Job Details

Job Family Finance & Accounting

Pay Type Hourly