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Description Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. In this role, you will be providing high-level support in the real estate property and facilities management industry, including tasks such as processing and distributing departmental incoming and outgoing mail, coordinating meetings, and handling information requests.
Responsibilities:
• Efficient handling of incoming calls, screening inquiries, and welcoming visitors • Accurately process, maintain, and update customer credit records • Support the administrative team by stepping in during PTO, illness, and vacancies • Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation • Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others • Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements • Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings • Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others • Maintain and audit file setup and database entries, ensuring all data are organized and up to date • Provide general IT troubleshooting support and order office equipment as required • Serve as the first point of contact for answering calls, screening inquiries, and greeting visitors. Requirements • Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry • Extensive proficiency with Microsoft Office and Adobe • Ability to design and manage Banner Ads for promotional purposes • Familiarity with Cisco Webex Meetings for efficient remote communication • Experience with Concur for travel and expense management • Knowledge of CRM systems for maintaining and improving customer relationships • Proficiency in About Time for effective time tracking and management • Understanding of Budget Processes to assist in financial planning and control • Strong Calendar Management skills to organize and schedule appointments • Excellent Communication skills for effective internal and external interactions • Proficiency in organizing and managing Conference Calls to facilitate remote meetings. TalentMatch®
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