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University of Southern Mississippi Financial Coordinator in Ocean Springs, Mississippi

Financial Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Financial Coordinator.

Position Details

Location Gulf Coast Research Laboratory

703 East Beach Drive

Ocean Springs, Mississippi, 39564

United States

Division Coastal Sciences

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

E08

Posting Close Date Open until filled

Special Instructions to Applicants

Please submit a resume, cover letter, and three professional references with your application. Priority will be given to applicants who apply in the first five days of posting.

Job Summary

This position manages all business aspects of the Coastal Sciences Division (COA). Manages all financial accounts for COA including Education and General (E&G) and overhead accounts, accounts, grants, development accounts and division foundation funds to ensure sound fiscal management. This positions helps monitor payroll projections, time and effort reporting, and compensatory time tracking. This position also collaborates with COA Faculty and Research Scientists on sponsored project budgetary tasks including, but not limited to, proposal budget development, and indirect recovery and supports purchasing and travel as needed. This position provides direct administrative support to the School of Ocean Science and Engineering (SOSE) Associate Director.

Primary Duties and Responsibilities

  • Coordinates and analyzes fiscal operations for COA, including managing and maintaining overhead, development and grant budgets, and coordinates with the Interim Director, Strategic Planning and Fiscal Affairs on the expenditure and management of all E&G and designated funds. Maintains communications with Associate Director to address budgetary problems and financial plans. Manages COA USM Foundation development funds, including scholarship contributions and charitable gifts; ensures proper expenditures and reimbursement procedures, ensures compliance with USM Foundation and IRS guidelines.

  • Manages required paperwork associated with academic financials, including payroll forms and processes, Graduate Assistant paperwork, and faculty paperwork. Coordinates with numerous financial and support offices to conduct departmental business.

  • Provides direct administrative support to the faculty and researchers of the Division of Coastal Sciences by assisting with pre-award proposal development and post-award grants and contracts. Provides oversight, tracking and reporting of financial activities for grants including managing payroll, managing budgets for all projects, purchasing, accounting, monitoring and managing indirect cost distributions. Reconcile monthly detail reports in SOARFIN for program grant and designated account expenditures. Provide financial management of research grants, including budgeting, revisions, and forecasting. Must remain current on federal grant and contracting compliance requirements.

  • Provides program/project management, with specific tasks including: managing time/effort reports; assisting principal investigators with grant management; assisting with general and project-specific data management. Regular communication will be required internally with ORA and externally with state, federal, and private sponsors.

  • Performs other duties as assigned.

Minimum Qualifications

A Bachelor's Degree in business administration, accounting, management or related field from an accredited college or university and 2 years’ experience related to the described duties or the equivalent combination of education and experience. Advanced education may be substituted on a year-for-year basis for experience.

Knowledge, Skills & Abilities

  • Skilled user of Microsoft Office and Adobe Acrobat.

  • Experience with financial software and managing budgets.

  • Knowledge of pre- and post- award grant processes.

  • Knowledge of the Uniform Guidance.

  • Ability to maintain confidential information.

  • Ability to travel to other USM campuses.

  • Excellent written and verbal communication skills.

  • Excellent planning and organizational skills.

  • Excellent customer service skills.

  • Ability to exercise independent judgment and discretion.

  • Ability to adapt quickly to changing conditions and effectively manage multiple priorities.

  • Ability to deliver assignments with a high degree of accuracy and timeliness.

  • Exhibit the University’s values in all business dealings.

  • Excellent customer service skills.

  • Ability to make a good first impression and establish instant trust and rapport with others.

Preferred Qualifications

Knowledge of University financial procedures and grant administration.

About The University of Southern Mississippi

The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.

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