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Hackensack Meridian Health Patient Intake Representative- Ambulatory Care in Old Bridge, New Jersey


Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

This position is responsible for providing a wide variety of activities including but not limited to: initiating patient intakes; scheduling appointments; performing insurance screening and verification/authorization processes; patient registration; handling a high volume of customer calls/inquiries; entering patient charges; responding to medical records requests and billing inquiries; preparing reports; maintenance of department records.

**This is a Per Diem position - Schedule is Wednesday from 11am-8pm and Saturday 8am-1pm


A day in the life of a Patient Intake Representative at Hackensack Meridian Health includes:

  • Communicates all pertinent information to patient/customer at initial and subsequent contacts.

  • Answers incoming department calls within three rings. Fields department call volume: asks appropriate questions to screen calls, relays accurate information to caller, takes appropriate action.

  • Monitors voicemail and initiates appropriate follow-up. Relays messages to staff per department guidelines.

  • Obtain and document all pertinent information for scheduling intake to facilitate effective insurance verification, scheduling and registration processes.

  • Verifies insurance on all new referrals and screens appropriately for department specific needs.

  • Documents all interactions with insurance representatives, patients/customers and interested parties.

  • Pursues, researches and relays any discrepancies to insurance company representatives, patients and appropriate supervisors.

  • Compiles statistical information as needed per department needs. Prints daily scheduling reports. Forwards reports to referral sources documenting accurate information.

  • Follows department procedures for initiating required authorizations for services and verifying receipt of authorizations.

  • Pre-registers patients per department guidelines. Obtains insurance cards, prescriptions, insurance referrals along with other required registration forms.

  • Updates, revises and enters all information in registration system. Obtains patient signatures on all registration paperwork.

  • Informs patient of co-payment/payment responsibilities and collects payment.

  • Compiles new patient chart including department forms.

  • Schedules, re-schedules, coordinates and prioritizes scheduling of multiple service needs. Updates schedules per department guidelines.

  • Advises patient/customer of department guidelines related to scheduling, registration, cancellations and late arrivals.

  • Completes all scheduling processes prior to patient's first visit and assures that all involved parties have necessary information.

  • Other duties and/or projects as assigned.

  • Adheres to HMH Organizational competencies and standards of behavior.

  • Lifts a minimum of 5 lbs., pushes and pulls a minimum of 5 lbs. and stands a minimum of 1 hour a day.


Education, Knowledge, Skills and Abilities Required:

  • High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.

  • Minimum of 1 year related work experience in a physician practice, hospital setting or directly related customer service setting.

  • Good organizational skills; ability to set priorities effectively.

  • Excellent communication, written and interpersonal skills; and ability to accept direction and perform multiple tasks.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Job ID 2024-148324

Department AMI Old Bridge

Site HMH Amb Care-Imaging Division

Job Location US-NJ-Old Bridge

Position Type Per Diem

Standard Hours Per Week 19

Shift Day

Shift Hours Varies

Weekend Work Every Weekend

On Call Work No On-Call Required

Holiday Work No Holidays Required