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HUMAN RESOURCE PAYROLL/BENEFITS SPECIALIST
POSITION SUMMARY
Under the supervision of the Human Resources Manager, the Human
Resource, Payroll and Benefit Specialist is a non-exempt position under
FLSA. This position is responsible for processing payroll, preparation
of State and Federal payments, maintenance of employee benefit records
and related reporting and payments, organizing and maintaining personnel
records, and coordinating aspects of the employee application, interview
and onboarding processes. The employee must function with a high degree
of accuracy and professionalism, possess excellent written and verbal
communication, organizational, and payroll skills. Confidentiality is
critical for this position.
ESSENTIAL FUNCTIONS
Enters and maintains employee data (e.g. new hires, payroll changes,
benefits, additional earnings, garnishments, tax information, personal
use of City vehicle, etc.) into the payroll system;
Processes biweekly employee time and attendance data, monitoring for
accuracy, policy adherence, and completeness;
Generates biweekly payroll accurately and according to set timelines;
Balances and remits all payroll-related taxes, benefits, and other
withholdings, as well as retiree health insurance premiums, in a timely
manner;
Prepares and files W-2 forms, 941 forms, and state unemployment reports;
Conducts new employee onboarding, ensuring employees gain an
understanding of benefit plans and enrollment provisions;
Reviews benefit enrollment forms for accuracy and coordinates enrollment
and other processing requirements with third party administrators in a
timely and efficient manner;
Assists employees with disability claim process, and coordinates with
third party administrator to manage claims according to the disability
plan;
Performs monthly reconciliation of all employee benefit billings, and
resolves billing problems with carrier representatives;
Manages aspects of the applications process, to include the posting of
vacancies and ads;
Coordinates with the HR Manager and is responsible for various aspects
of the interview and selection process, including scheduling testing,
interviews, conducting employment verifications, checking references,
and ordering background checks;
Maintains physical and digital files for employees and their employment
documents benefits, training, and payroll;
Processes Workers Compensation claims;
Coordinates the outboarding process of employees separating from City
employment;
Assures timely compliance with COBRA guidelines, to include the Initial
COBRA Notification, processing termination of benefits upon employee
separation, providing notification to employees of COBRA options within
time limits according to federal regulations. Receives and records COBRA
insurance premium payments;
Administration of FMLA program; responsible for processing paperwork and
tracking leave and certifications in accordance with applicable laws and
organizational policies;
Responds to salary surveys as requested from other entities;
Develop and send survey requests to other entities, compile results, and
prepare reports to summarize findings;
Performs employment verifications according to City policy, maintaining
records of all requests;
Follows department policies and procedures.
MARGINAL FUNCTIONS
Assists with special projects and committees as assigned;
Documents all processes and procedures of the position, continually
updating to reflect current practices;
Performs other duties as deemed necessary or assigned;
HUMAN RESOURCE PAYROLL/ BENEFITS SPECIALIST
POSITION REQUIREMENTS
Experience: Three years of similar or related experience is
required. Employee is expected to have acquired the n cessary
information and skills to perform the job reasonably well within six
months of employment.
Education:A high school diploma or GED is required. Degree in HR or
related experience is preferred. SHRM certification is a plus.