Position Overview
Position Title Executive Administrative Assistant to the President
Department 110000 - Office of the President
Position Type Regular
Position Classification Full-Time, 12 months
Grant/Gift Funded (all or a portion)? No
If Temporary or Grant Funded, Start Date and End Date
Position Description/Posting Details
+-----------------------------------+-----------------------------------+
| Posting Number | S1133P |
+-----------------------------------+-----------------------------------+
| Position Summary | The Executive Administrative |
| | Assistant to the University |
| | President plays a critical role |
| | in supporting the President in |
| | their administrative duties, |
| | ensuring smooth operations, |
| | effective communication, and |
| | efficient workflow within the |
| | Office of the President. This |
| | position requires a high level of |
| | professionalism, discretion, and |
| | organizational skills, as well as |
| | the ability to handle a wide |
| | range of responsibilities with |
| | tact and diplomacy. |
+-----------------------------------+-----------------------------------+
| Essential Duties | Communication and Liaison: |
| | |
| | |
| | |
| | - * Serve as the primary point |
| | of contact for internal and |
| | external stakeholders seeking |
| | to communicate with the |
| | President and the Office of |
| | the President, including |
| | phone calls, emails, and |
| | mail. |
| | - * Conduct research and |
| | gather information to |
| | determine a course of action |
| | for aforementioned |
| | communications and prioritize |
| | them accordingly. |
| | - * Draft, proofread, and edit |
| | correspondence on behalf of |
| | the President. This includes, |
| | but is not limited to |
| | responding to inquiries, |
| | scheduling meetings, |
| | disseminating information, |
| | following up on action items, |
| | and writing letters and notes |
| | such as invitations, |
| | acknowledgements, thank-you |
| | notes, requests for support, |
| | and responses to questions |
| | about university initiatives. |
| | - * Assist the Chief of Staff |
| | with facilitating |
| | communication between the |
| | President and other |
| | university administrators, |
| | faculty, staff, students, |
| | alumni, trustees, government |
| | officials, donors, and |
| | external partners. |
| | |
| | Administrative Support: |
| | |
| | - * Manage the President's |
| | schedule, including |
| | scheduling meetings, |
| | appointments, and events to |
| | ensure proper prioritization |
| | and optimum use of time. |
| | - * Manages the President's |
| | travel schedule and serves as |
| | liaison to the Finance Office |
| | to processes all business |
| | expenses resulting from the |
| | President's travel and |
| | events. |
| | - * Proactively organizes |
| | meeting and event materials |
| | and documents for the |
| | President and follows up with |
| | proper points of contact to |
| | ensure the President is |
| | briefed and prepared for |
| | their role in the meeting or |
| | event. |
| | - * Serves as liaison for |
| | events involving the |
| | President including working |
| | with University |
| | Communications and office |
| | liaisons across campus to |
| | ensure the President has all |
| | necessary information for |
| | events (e.g., attendance, |
| | talking points), finalize all |
| | event materials for the |
|