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Primary City/State:
Phoenix, Arizona
Department Name:
System HR Admin-Corp
Work Shift:
Day
Job Category:
Administrative Services
Help move health care into the future. At Banner Health we are changing health care to make the experience the best it can be. If that sounds like something you want to be part of, apply today.
Banner Health has been recognized by Becker’s Healthcare as one of the 150 top places to work in health care. In addition, we recently made Newsweek’s list of America’s Greatest Workplaces 2023 for Diversity. These recognitions reflect Banner Health's investment in team members' professional development, wellness benefits, and continued education. It highlights our commitment to advocating for diversity in the workplace, promoting work-life balance, and boosting employee engagement.
In this role, you will provide expert executive administrative support for the Chief HR Officer and one other c-suite member who report directly to Banner Health’s Chief Executive Officer. We are seeking a highly organized and proactive individual who can partner with all levels of team members and management, coordinate and maintain projects and plans, and ensure key collaborators and colleagues are following through on tasks and commitments. A key aspect of your role is to create time and space for the two C-Suite executives by running an efficient office and helping to prioritize issues, people, and demands. This dynamic position requires previous experience supporting C-Suite executives by utilizing strong administrative skills (calendar management, stakeholder communications, meeting planning), coordinating and tracking projects, budget management, invoices, vendor contracts, and anticipating the needs of the executives to drive efficiency and preparedness. Requires strong attention to detail and the ability to create and manage confidential documents, including email communications, PowerPoint, Excel, and Word. You will function as a creative problem solver and partner to the leaders, with a diplomatic and professional approach to address a variety of stakeholders, including board members, senior leaders, concerned employees, and vendors.
In this Sr. Executive Assistant you will be working onsite at Banner Corporate- Phoenix . The work schedule consists of 5/8-hour shifts, Monday-Friday with a varied start time of 7:30am or 8:00am .
Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.
POSITION SUMMARY
This position typically supports Region Presidents, the EVP/CHRO of Banner Health, EVP/CFO of Banner Health, or equivalent, by providing administrative services and assistance of advanced complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.
CORE FUNCTIONS
Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.
Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
This position primarily focuses on the operations of the office of the Region President, EVP/CMO of Banner Health, or SVP/CFO of Banner Health. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system, as well as the community. This position interacts with SMT, board members, physicians, patients, board members, employees, as well as business and community leaders.
MINIMUM QUALIFICATIONS
Strong working knowledge of business and/or healthcare operations as normally obtained by the completion of a bachelor’s degree in business or related field.
Must possess at least four to five years of advanced administrative support experience at a progressively responsible level required, including management of projects.
Proven ability to work independently and manage multiple projects and activities simultaneously in a fast-paced environment. Must possess independent decision making abilities, as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations. Must have the ability to analyze non-routine administrative details of moderate complexity, and provide for an acceptable resolution. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization. Must possess the ability to convey a professional image, as well as, effectively represent the executive as appropriate in his/her relationship with external customers. Must have an advanced working knowledge of personal software packages, including Microsoft Office, to perform the administrative functions described above.
PREFERRED QUALIFICATIONS
Previous clerical supervision experience preferred.
Additional related education and/or experience preferred.
DATE APPROVED 09/23/2014
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EOE/Female/Minority/Disability/Veterans
Banner Health supports a drug-free work environment.
Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability