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Administrative Assistant to the Chair Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Serves in an administrative/professional capacity as Assistant to the Chair of the Department of Neurobiology.
Schedule/maintain complex calendar; make travel and meeting arrangements (process disbursement requests, travel and business expenses reports, etc.). Handle highly confidential information. Draft memos and letters, and respond to internal/external inquiries.
Under the direction of the Chair and Department Administrator, prepare complex reports, such as the Department's Annual Report, and manage sensitive data gathering activities, including Faculty Performance Evaluations, Conflict of Interest, forms for the faculty, etc.
Plan and arrange faculty and other meetings as assigned by Chair. Arrange for faculty recruiting visits.
Physical Effort
Position requires the routine physical activities of an administrative position. Must be able to walk around campus and nearby areas as necessary.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Executive Assistant Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: No experience required Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., might work evenings or weekends Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m., might work evenings or weekends Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI237661290