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Administrative Coordinator
The Kenneth P. Dietrich School of Arts & Sciences is seeking an Administrative Coordinator responsible for processing travel expense reimbursements, advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website and digital board updates, act as a liaison with the events team and University marketing team, organization of space allocation, working with facilities management as well as general office and student worker oversight. This position will serve as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean's Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Facilities Management and various University Business Offices. As well as Provide comparable service and back-up to other Dietrich School departments as needed.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.
Physical Effort
This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday-Friday, 8:30 am - 5:00 pm Work Arrangement: Monday-Friday, 8:30 am - 5:00 pm Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238475141