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Administrative Coordinator
The Administrative Coordinator for the Office of Undergraduate Research, Scholarship, and Creative Activity (OUR) will provide key administrative and financial support to the unit. Coordinates a variety of administrative tasks for the experiential learning programs, as well as maintaining calendars and space reservations, taking meeting minutes, web site updates, providing administrative and general office support, scheduling use of University space, and issuing facilities/Maintenance requests. Handles travel and expenses reimbursements. Purchases office supplies and materials needed for the programs. Reviews budget reports and creates expenditure projections. Works closely with the Division Finance Team to ensure that expenses are tracked appropriately and meet requirements of University and Dietrich School policy. Collaborates with the Dietrich School's Communications team on outreach campaigns.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, must be flexible, adaptable and willing to assume responsibility. Strong analytical and problem-solving skills required. Must be proficient in Microsoft Office (Word, Excel, Access, and PowerPoint).
Physical Effort
Primarily sedentary and must have the ability to attend designated events as a representative of the University.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238475044