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Executive Administrative Assistant-Global Procurement - JR2410716 & 1800109700
DESCRIPTION/RESPONSIBILITIES: The Procurement Executive Assistant plays a crucial role in ensuring the smooth functioning of the entire organization's procurement process globally. Independently prioritize and manage a variety of projects and adapt to changing demands. You will report to the Chief Procurement Officer at the the Pittsburgh General Office.
Responsibilities: * Communication with internal stakeholders and external suppliers regarding meetings. Monitor calendars of the organization and proactively resolve meetings conflicts. * Sourcing and Purchasing of materials, equipment and services that the organization needs to operate effectively. Work closely with vendors, contractors, suppliers, and other third-party service providers to ensure timely procurement. * Event organization and planning including networking events with suppliers, internal stakeholders and team members. * Organization of weekly staff meeting and coordination of agendas * Coordinate complex travel (both domestic and international), meeting arrangements, ensure preparedness for meetings, presentations and engagements.
REQUIRED SKILLS: * 5+ years of previous experience providing administrative support to senior level executives. High school diploma is the minimum requirement, a bachelor's degree in business, supply chain management, or a related field is valued. * Need to communicate effectively with vendors, suppliers, and internal stakeholders. * Manage purchase orders, track inventory and coordinate with various departments require strong organizational abilities. Attention to detail is essential. * For departmental needs, analyze bids, evaluate supplier performance, and assess cost-effectiveness, compare options, consider quality, and make informed decisions. * Proficiency in Microsoft tools, using procurement software, spreadsheets, and databases is essential. * Handles sensitive information, including pricing details and contracts. Upholding ethical standards and confidentiality is critical. * Effective time management is critical. Need to meet deadlines for reporting and need to respond to inquiries promptly * Ability to adapt to changes in technology, regulations, and market conditions. Requires flexibility in hours and availability. * Basic math skills are necessary for calculating costs, quantities, and discounts
PPG provides equal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, gender identity or expression. If you need assistance to complete your application due to a disability, please email recruiting@ppg.com.