At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Executive Assistant to the Chair (HPM)
Housed within the SPH, the mission of the Department of Health Policy and Management is to improve public health through better planning, design, management, and evaluation of the myriad organizations that provide health services. The core disciplines represented within the Department include health economics, human resource management, health policy, law, ethics, and organization studies applied to health care.
The ideal candidate will have extensive time management, organizational, calendar, travel, and project management experience and possess the skills to thrive in a professional work environment and demonstrate good judgement while acting as the liaison or representative of the Department Chair.
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Serve as an administrative associate to the Department Chair, the Vice Chair for Education and the Vice Chair for Research. Duties include the complex and professional management of the Chair and Vice Chair's day-to-day activities, including but not limited to: maintaining and scheduling the Chairman and Vice Chair's complex daily calendar in relation to their roles within the University, travel arrangements that include international trips; serving as the liaison with faculty, staff and students of the department as well as colleagues across the School and University, and external contacts, problem-solving as appropriate; coordination/design and production of reports, presentations, and class materials utilizing advanced technology software. Responsible for organizing meetings, travel arrangements, and reimbursements for all department faculty. Duties entail being well informed about Departmental, School and University organizations, programs, policies, and regulations. Provide support for all departmental committees including preparing minutes. Assume lead roles in the organization/planning of retreats, workshops, conferences, and teleconferences. Plan, organize, and coordinate the various details associated with hosting large meetings. Oversight, planning, and organizing of any faculty recruitment efforts. Work in close collaboration with the department administrator, grants manager and clerical staff in the department as well as faculty, staff, and students across the University. Function independently in all tasks.
Physical Effort
Majority of the work is sedentary, however must be able to attend local meetings, stand while photocopying large projects, and must be able to perform errands and escort visitors around campus.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Executive Assistant Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: No experience required Will this position accept substitution in lieu of education or experience: Combination of educatio and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI238474920