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System One Services Project Manager in Pittsburgh, Pennsylvania

Project ManagerPittsburgh, Pennsylvania




Compensation Range:75000.00 - 90000.00

Job ID:219352

Date Posted:05/04/2021

TheProject Managerwill assist with the overall management of capital building improvement and customer space improvement projects. Primary responsibilities span a broad spectrum, covering all areas of project management including: project planning (scope of work,) working with consultants (architects, engineers), cost formulation, bidding projects (RFP’s,) vendor selection, corporate project approval, budgeting, cost containment, quality control, purchase orders and/or contract administration, vendor management, and safety management. Project Manager will ensure the completion of all projects on time and within budget while maintaining the prescribed level of quality and minimizing Highwoods’ exposure to construction risk. team member shall ensure all work is completed in accordance with all applicable codes and standards, while ensuring the safety practices are consistent with company standards, commitments, and goals.


The Project Manager will assist the Senior Project Manager, Director of Asset Management, Property Manager and engineering staff to improve, renovate, replace and repair existing properties and equipment by leading the planning and implementation of various building improvement projects. Responsibilities include:

  • Facilitate the definition of project scope, goals, and deliverables

  • Define the project tasks and resource requirements

  • Develop full scale project plans, drawings, and assemble and coordinate project staff

  • Oversight of customer projects including facilitating plan reviews and providing Landlord approvals

  • Develop and issue RFP’s, manage the bid process, and award (justify selection and send out notifications)

  • Ensure safety and code compliances are in place (OSHA, NFP, CDC, City Building Codes, etc.)

  • Manage project budget and project resource allocation

  • Process vendor contracts or purchase orders

  • Plan and schedule project timelines (Gantt charts) to complete on time

  • Track project deliverables using appropriate tools (Gantt charts, job cost worksheets)

  • Provide direction and support to project team

  • Implement and manage project changes and interventions to achieve project outputs (CO’s)

  • Constantly monitor and report on progress of the project to all stakeholders (update meetings or emails)

  • Forecast all future building improvement needs and cost data

  • Prepare intra-company forms and related paperwork to secure initial project approval (request job numbers, corporate project approval and change orders)

  • Work with Management and Accounting/Accounts Payable on the processing of vendor invoices, percentage completion and closing of projects

  • At all times promoting quality control through site visits, project meetings, official inspection, and conducting final punch-lists

    The Project Manager will be responsible for customer improvement projects (landlord turnkey, customer buildouts, lease-related building improvements) from the start until an Acceptance of Premise letter has been signed by the Customer. Responsibilities include:

  • Maintain a list of suitable subcontractors for each of the types of projects that we perform: first-generation space, (general contractors, electricians, plumbers, fire protection, security systems, HVAC, paint, and carpet) and second-generation space. Subcontractors must have and maintain insurance that meets the prescribed Highwoods Insurance Requirements (COI).

  • Maintain a data base of pricing for customer improvements projects

  • Coordinate the customer improvement process with interior designers, space planners, engineers, Leasing Representatives, and customers

  • Prepare a description of scope and a job cost estimate for each project to be provided to the Leasing Representative for use in securing a lease

  • Prepare contracts for jobs as received for execution by Divisional VP

  • Maintain a log of ongoing projects on the prescribed form

  • Process change orders as may be required. Change order work can proceed only after proper approval by Customers or Management.


  • High level of administrative/organizational skills to manage multiple projects concurrently and troubleshoot problems by identifying cause and rectifying with appropriate action plan using sound judgment and professional skills to achieve workable solutions

  • Must be task and detail oriented with good follow through skills

  • Excellent communication, organization, and time management skills are required

  • A thorough knowledge of legal issues, building codes, and safety standards is essential

  • Ability to work independently, as well as part of a team, with good decision-making skills

  • Advanced interpersonal skills to deal effectively with individuals at all levels of the Company as well as customers and their in-house staff and outside architects, engineers, and construction contractors

  • Experience with AutoCAD and thorough understanding of calculating ANSI/BOMA Standard for the measurement of commercial office and retail space preferred


  • A minimum 5 years’ experience in the construction/architectural industry managing commercial building improvement projects is required

  • Demonstrated record of providing excellent internal and external customer service

  • Excellent project management skills and strong management experience working with general contractors, architects, engineers, and customers is necessary

  • Bachelor’s Degree in Engineering, Architecture or other related field, or an equivalent combination of education and experience is required

    Work Environment

    This job operates in a professional office environment, as well as throughout a variety of properties. The employee will be exposed to construction sites and various weather conditions.

    Physical Requirements

    While performing the duties of this job, the employee is regularly required to talk, hear, see, sit, walk and stand for prolonged periods of time; use hands to finger, handle, and feel; and reach with hands and arms. The employee may occasionally need to climb, balance, bend, stoop, and crouch. The employee may occasionally lift, push or pull up to 25 pounds. Ability to read, understand, and to communicate information and ideas clearly in writing and orally required.