Position Overview: Reporting to the Executive Director of Workforce
Development and Community Education, the Administrative Assistant will
be responsible for the professional support of the College\'s workforce
programming focused on health care and social assistance, hospitality
and culinary, advanced manufacturing, clean energy and trades, education
and childcare, along with other workforce training priorities. In
addition, the Administrative Assistant will provide support to a wide
range of informal community education workshops. Job details include
developing communications, classroom schedules, participant
correspondence, distributing and procuring course materials, and
managing course evaluations. Responsible for timely and accurate entry
of data, compilation of records, and creation of reports, contracts,
invoices, requisitions, and other critical program records. Important
tasks also include compiling and analyzing data to determine enrollment
and/or employment trends, and assisting the team in researching,
developing, and funding new innovative programs. The assistant may
perform other duties necessary to support critical work of this
division. Some flexibility to accommodate shared coverage for evening or
weekend programs may be required. Qualifications: Applicants must have
either: (A) three years of full-time, or equivalent part-time experience
in office management, office administration, program management or
business management, to include one or more of the following functions:
purchasing, budgeting, accounting, records management, work
simplification, grants management or not-for-profit program
administration. (B) any equivalent combination of the required
experience and the substitutions below and as set forth in the
Commonwealth of Massachusetts Human Resources Division Class
Specifications for the Administrative Assistant Series: Substitutions:
I. An Associate\'s or higher degree with a major in business
administration, business management or public administration may be
substituted for a maximum of two years of the required experience.* II.
An Associate\'s or higher degree with a major other than in business
administration, business management or public administration may be
substituted for a maximum of one year of the required experience.*
*Education toward a degree will be considered proportionally towards
these requirements. NOTE: Educational substitutions will only be
permitted for a maximum of two years of the required experience. The
successful candidate will demonstrate: - Excellent written and verbal
communication skills; - Strong analytical and problem-solving skills; -
Ability to work independently, manage multiple projects effectively, and
meet deadlines with attention to detail in a fast-paced environment; -
Interest in learning and using new software and technologies; - Ability
to maintain appropriate confidentiality; - Experience and skill in
managing budgets; - Proficiency using tools for Digital Communications,
Outlook, spreadsheet and presentation applications, and interest or
experience in data visualization; - Understanding of and strong
commitment to the mission of Community Colleges. Application closing
date: May 10, 2024