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Administrative Coordinator - LaGuardia CARES

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York/CUNY. LaGuardia offers more than sixty associate degree and certificate programs, as well as dozens of workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 25,000 students. More than one-third of our degree-seeking students were born outside of the United States, coming to LaGuardia from 136 countries and speaking forty-three heritage languages. More than half are first-generation college students. Sixty-nine percent live in Queens; the rest live in Brooklyn and beyond. Approximately two-thirds of our degree students receive financial aid. Since forty-five percent of them identify as Hispanic, the US Department of Education has designated LaGuardia a Hispanic-Serving Institution. Please visit www.laguardia.edu to learn more.

LaGuardia CARES is seeking a dedicated and skilled Office Coordinator to manage daily operations, support strategic initiatives, and enhance service delivery for students. This role requires working knowledge and experience in grant reporting, partnership development, and program coordination. The ideal candidate is an experienced administrative coordinator who excels in organization, communication, and leadership while contributing to the overall mission of student success. Reporting to the LaGuardia CARES Director, the Administrative Coordinator will be responsible for, but not limited to, the following:

• Provide administrative support to ensure the smooth daily operations of the CARES office;

• Coordinate office schedules, meetings, and maintaining departmental calendars;

• Support the implementation of office policies and procedures to improve workflow;

• Coordinate the onboarding and training of office staff, volunteers, or student workers as needed;

• Maintain organized records, documents, and compliance with institutional policies;

• Track and order office supplies, ensuring cost-effective procurement;

• Help maintain relationships with community organizations, vendors, and stakeholders;

• Serve as a point of contact for student inquiries, offering guidance on available services;

• Assist with food pantry operations, including inventory tracking and order processing;

• Review and process emergency assistance applications while maintaining confidentiality;

• Provide students with basic guidance on financial aid processes and public benefits applications (e.g., SNAP, childcare, transportation);

• Provide administrative support for data collection, strategic planning, and new initiatives;

• Assist in resolving operational challenges and implementing office improvements;

• Support the planning and coordination of new programs and initiatives for student success;

• Help align program activities with institutional goals and community needs.

• Coordinate and assist with promoting large-scale campus-wide events such as New Student Orientation (NSO) and Weeks of Welcome.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary: $47,861 - $63,094

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

April 20th, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30001

Location

LaGuardia Community College