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Job Title: Assistant Event Coordinator

Location: Horizons Conference Center

City: Saginaw, MI

Job Type: Full-Time Non-Exempt

Reports To: Executive Vice President

HORIZONS Conference Center is Mid-Michigan's premier full-service event center. Our mission is to provide our guests the ultimate HORIZONS experience through hospitality, excellent service, superior presentation and outstanding quality. Since opening our doors in 1996, we have built a reputation for delivering the highest level of service with a personal touch, which we call the Art of Hospitality. At every level of our organization, our people are passionate about hospitality and delight in creating distinctive, memorable experiences.

HORIZONS Conference Center is seeking an enthusiastic and ambitious Assistant Event Coordinator looking for an exciting hospitality career with growth potential. The Assistant Event Coordinator will provide administrative support to the Executive Vice President and perform related duties as required. Our Assistant Event Coordinators exceed our clients' expectations with dedication to delivering the Art of Hospitality, which is infused in everything we do.

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Minimum education level of a High School diploma and one year of demonstrated success providing excellent customer service and attention to detail for special events. A love for people and for creating impeccable, memorable events is a must.

Desired Qualifications:

Proven experience and success in event sales and planning, working as part of a team, detailing events, providing outstanding customer service and organization. Life experience is highly valued.

Essential Duties & Responsibilities

Include The following:

• Maintaining event files, ensuring that each file is complete, accurate and up-to-date.
• Prepare proposals and floor plans for clients.
• Enter accurate information about accounts and events into the Amadeus Delphi software program.
• Copy Banquet Event Orders (BEO) and floor plans and distribute to appropriate staff in a timely manner (10-14 days prior to event).
• Prepare information to be sent to prospects and clients.
• Provide information to individuals about the use of the facility.
• Conduct tours of the facility with prospects/clients.
• Follow-up with prospects/clients regarding their event.
• Review which accounts require re-booking and act proactively to increase sales.
• Accompany Executive Vice President on appointments, when required.
• Process payments received from clients for their events.
• Prepare invoices for events.
• Research background information on prospective clients for sales calls.
• Assist with general office functions as required.
• Assist with answering incoming calls.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement

HORIZONS Conference Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to feder