Must have the following in order to apply:
- High School diploma or equivalent or secretarial/ administrative training, with a minimum of two years in administrative or related experience.
- Required to attend 5 hours of continuing education/training per year.
- Computer skills
Preferred Qualifications:
- One year of experience in refugee services programs
Required Screenings:
Will be discussed with applicant; Drug Free Workplace.
Job Description:
Provide general administrative and program coordination support to Refugee Programs. The Administrative and Programs Coordinator will perform both administrative and case management support duties.
Duties and Responsibilities:
- Provide administrative and program support to the Refugee Programs.
- Provide internal and external customer service through handling of telephone calls, email messages, and face-to-face contacts.
- Manage internal and external meetings for the programs, including planning, set-up, agendas, minutes and logistics set up.
- Compose correspondence, assist with reviewing policies and forms, and obtain agency sign-off as needed.
- Maintain contact list, email and calendar for Senior Director.
- Assist with staff and client check requests, reconciling of credit cards, travel and financial requests.
- Support staff in preparation for internal QI audits and any funder audits.
- Assist with Community Events and logistics.
- Prepare handouts, training materials and other distributions of information as requested by Seior Director and programs.
- Order office supplies, stationary, brochures, etc. as needed.
- Maintain office files related to program grants, reports and contracts.
- Maintain documentation, service hours and designated tasks of direct service and administrative volunteers.
- Assist with compiling data for periodic statistical reports.
- Assist in preparation for internal QI audits and any funder audits.
- Coordinate support services for the refugee programs
- Assist with client follow-up, including returning phone calls and researching resources.
- Enter client case notes, financial information and documentation in databases and client files as requested.
- Assist with special projects as assigned by the Senior Director.
- Perform all other duties assigned by the Senior Director
Work Environment:
Will be discussed with applicant.
Hiring Process:
Apply via company website.
In order to apply to this position, please click "Apply" located at the top of the job order page, and you will receive the employer contact information. Employer has indicated the means listed are the only means they will accept to apply.
Days and Hours:
Full Time position; Complete work schedule will be discussed with applicant.
Pay:
$19.28 per hour; depends on experience. Benefits are offered.
Equal Opportunity Employer and participates in E-Verify. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status.
