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Details
Open Date 03/14/2024
Requisition Number PRN37978B
Job Title Administrative Assistant
Working Title Administrative Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, 8:00am – 5:00pm. Hybrid or remote working option available depending on departmental needs.
VP Area U of U Health - Academics
Department 00848 - Pediatric Administration
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $18.41 - $26.73
Close Date
Open Until Filled Yes
Job Summary
Job Summary:
The Division of Pediatric Critical Care Utah Data Coordinating Center at the University of Utah
School of Medicine has an immediate opening for an Administrative Assistant. This is an
exciting opportunity to serve as an Administrative Assistant for the NIH funded HEAL (Helping
End Addiction Long Term) Pain Management Effectiveness Research Network ( ERN ). This broad
research effort seeks to improve pain care by enhancing understanding about chronic pain as
well as by accelerating and improving pain therapeutics development. Help play a part in
solving the nation’s opioid crisis! This Administrative Assistant position provides opportunities
to work with a high functioning, cutting edge team that will study, understand and improve multicenter translational research.
Responsibilities
Job Duties:
Serves as an administrative contact for the Utah HEAL .
Schedules and coordinates webinars, teleconferences, meetings, appointments and
travel arrangements for HEAL Managers and Staff.
Creates and maintains organized files in electronic communication system.
Prepares agendas and takes minutes at weekly meetings and teleconferences.
Assists with business planning and goal setting.
Assists in preparing reports on network status and progress for management and
federal partners National Center for Advancing Translational Sciences ( NCATS ).
not limited to corresponding with members of the Utah team and taking care of their
administrative needs.
Maintain budget reports, reconcile accounts and prepare expenditure statements
Collects, organizes and analyzes data for specialized reports.
Coordinates the collection and preparation of operating reports.
Assists with the implementation of SOPs and University policies and procedures.
Provides administrative support to leadership by scheduling appointments, coordinating
meetings and conferences and maintaining and ordering office supplies.
published and submitted, web-based products created, and presentations
patient study files
Disclaimer:
This job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties, responsibilities and qualifications
required of employees assigned to the job.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Preferences:
conflicting deadlines.
Proficiency in MS Word, MS Excel, MS Outlook and Adobe Suite.
Excellent judgment and exceptional communication skills needed as significant
interaction will be required with federal program staff, network investigators and Utah
staff.
The ability to quickly learn new technology.
Three years full-time hands-on administrative support experience preferred.
Demonstrated ability to work independently, analyze and make decisions related to
program content.
Applicants will be screened according to preferences.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.