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Details
Open Date 03/14/2024
Requisition Number PRN37976B
Job Title Administrative Assistant
Working Title Administrative Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday 8:00am – 5:00pm
VP Area Academic Affairs
Department 00172 - College of Social Work-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $20.00 - $23.00
Close Date
Open Until Filled Yes
Job Summary
The University of Utah College of Social Work is seeking a talented, energetic professional to provide support in a fast-paced, customer-focused, and professional environment. The position requires extensive in-person, phone, and email interaction with prospective students, student applicants, faculty, and other University and College staff. Candidates must have strong communication and customer service skills, organization and project management skills, and effective collegial and team player skills – capable of handling multiple tasks, projects, and relationships at one time.
An excellent benefits package is included (see here for a full description of the benefits package):
14.2% employer retirement contribution in addition to employee contributions (automatic and immediately vested).
Paid parental leave (in addition to FMLA )
11 paidholidaysper year plus vacation accruals each month
Excellent health insurance options that are both affordable and allow access to care through the University of Utah health system
Tuition reduction for employees and family members
Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available
Free public transportation pass (see here for more information)
Responsibilities
Performs clerical support including scheduling appointments, participating in faculty and departmental meetings, transcribing minutes, responding to phone calls, and typing correspondence, manuals, and manuscripts.
Process expense reimbursements, departmental deposits, mileage reimbursements, and purchase requests.
Coordinate travel for CSW faculty, staff, and visitors.
Use University travel resources to set up travel, book airfare, conference registrations, and process reimbursements.
Provide excellent customer service to visitors, students, staff, faculty, and the general public.
Handle incoming and outgoing telephone calls, mail, email, and faxes.
Schedule appointments, maintain schedules and calendars, coordinate meetings and conferences, schedule rooms, and order catering as applicable.
Coordinate and report on the completion of tasks in a clear and timely manner.
Organize, coordinate, set up, and attend program meetings and events.
Reconcile program activities, budgets, deposits, and purchase cards.
Provide back-up administrative support.
Other duties as assigned.
Job responsibilities may include driving. A valid Utah driver’s license and clean driving background as determined through screening required.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.