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Description
The Director is responsible for:
Financial controls and policies
Budget management
Financial analyses
Investment oversight
Government compliance
Organizational policies and procedures
Facilities and information systems
Insurance and risk management
Human resources management
Finance and Investments
Continuously oversee and improve the implementation of financial policies and procedures, ensuring strong financial controls, accurate accounting, and the integrity of systems
Maximize resources available to the organization through sound financial management practices.
Lead short- and long-term financial planning, including coordination of the annual budgeting process,
Prepare project budgets for proposals and reports to funders, including foundations and government agencies.
Monitor financial performance and ensure timely preparation of monthly and annual financial statements in compliance with FASB and other applicable standards; and monitor budget-to-actual performance.
Prepare cash flow projections and manage cash.
Maintain and implement investment policies for general assets and several special funds.
Manage annual independent audit and program audits as necessary.
Risk Management, Compliance and Accreditation
Ensure compliance with all government regulations, including those related to human resources, charitable registrations, and lobbying.
Regularly review risks and ensure that risk reduction policies and procedures are in place and complied with; maintain appropriate insurance coverages.
Ensure maintenance and security of assets, records, and facilities.
Human Resources
Manage HR and payroll processes, including budget and policy review for personnel actions.
Meet goals for competitive compensation and provide high quality benefits packages within our resources; ensure proper management and record-keeping thereof.
Manage and/or oversee in coordination with hiring managers: employee recruitments, new employee onboarding and orientation.
Ensure that hiring and separations are conducted in accordance with applicable policies and legal requirements.
Support interdepartmental interaction and help ensure intra-organizational coordination to enhance organizational performance.
Contracts and Purchasing
Prepare and administer contracts and leases.
Ensure purchasing controls and efficiencies to achieve most economical cost and high quality acquisition of materials, services, and travel.
Information Technology
Supervise selection and maintenance of information systems resources, including computer and telecommunications hardware, software, and services; copiers/printers, and other technology.
Ensure maintenance and quality control of constituent database. Facilities
Administer leases and ensure maintenance and adequacy of physical facilities.
Support management of meeting and event logistics. General Administration
Ensure that programs have the administrative systems and support necessary to accomplish goals and objectives, within resource constraints.
Requirements
KEYS:
Non-profit industry experience (understand grant funding – state, federal & foundational grants)
Icing on cake if you have land trust or real estate exposure
Management experience (will manage a current team of 2)
Undergraduate degree
Proficiency in MS Office (Word, Excel, SharePoint, OneDrive & Outlook)
Organizational skills with ability to multitask
NICE TO HAVE:
Software’s:
QuickBooks Online
Monday.com (project management system they are currently rolling out – any similar system would be helpful)
Raiser’s Edge Fundraising CRM (by Blackbaud)
Insperity (payroll)
Multi-entity experience (operating entities in California & Oregon)
Multistate payroll (California & Oregon)
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