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Req #: 233455
Department: HENRY ART GALLERY
Posting Date: 04/24/2024
Closing Info: Open Until Filled
Salary: 90% of $8,796 - $10,760 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf ) Although open until filled, priority application date is May 8, 2024. This is a 90% part time position
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
ABOUT THE HENRY The Henry Art Gallery was founded as Washington State’s first art museum in 1926, on the principle that art stimulates inquiry, fosters knowledge, and builds healthy communities. Located on the campus of the University of Washington (UW), Seattle, the Henry is internationally recognized as a pioneer in the research and presentation of contemporary art. Learn about our mission and vision: henryart.org/about.
POSITION PURPOSE
The Director of Finance and Operations (Associate Director (E S 10)) is responsible for leading financial planning, ensuring compliance with laws and regulations, museum operations, and human resources. The Director of Finance and Operations is the staff liaison to the finance committee of the board and to College of Arts & Sciences Administration department. This position supervises the HR Manager, Accounting Manager, Systems Administrator, Security Manager, Museum Services Manager, Visitor Experience Manager, and Facilities Coordinator. The Director of Finance and Operations reports to the Executive Director of the Henry Art Gallery.
PAY RANGE: $8,796 - $10,760 full time rate
This is a 90% FTE position
SCHEDULE: Tuesday – Friday, 36 hours per week (90% Full-time Equivalent or FTE)
REPORTS TO: Executive Director
DUTIES AND RESPONSIBILITIES Finance & Human Resources planning and management (40%)
Prepare all financial statement and reports. Analyze and present financial position and performance to relevant parties; including management, finance committee, and board.
Design, implement, and oversee budgeting and financial management policies and procedures.
Provide guidance to staff on financial management systems.
Oversee, build, and input annual budget for HGA and for the Henry’s UW budget through Workday, and monitor the Henry’s UW allocation and expenditures.
Monitor investments, cash reserves, and banking relationships.
Oversee annual audit with the Accounting Manager.
Prepare and submit all required filings with the Accounting Manager (IRS 990, 5500, State of Washington filings, etc.).
Staff the Finance Committee of the Board.
In conjunction with the HR Manager:- Ensure compliance with employment laws and regulations from city, county, state, and federal entities.- Actively evaluate and analyze salary benchmarking and employee benefits.- Be a thought partner around HR initiatives, projects, and goals, especially in relation to the strategic plan.
Keep current on changing regulations affecting not for profit organizations.Operations (30%)
Work with the Facilities Coordinator, Security Manager, and Visitor Experience Manager to address guest experience, security, and facilities concerns for upcoming exhibitions.
In coordination with the Facilities Manager and Museum Services Supervisor, act as part of the on-call response team to all after-hours security and/or facility alarms and concerns.
In partnership with the Security Manager:- Develop, lead, and enforce museum security protocols and initiatives.- Responsible for overall management, repair, and administration of museum security systems.
In partnership with the Visitor Experience Manager:- Works closely with the Director and Visitor Experience Manager to define the museum’s vision for visitor experience and ensure that vision is understood and shared across departments.- Think strategically and creatively to examine the full Henry Art Gallery visitor experience, from pre-visit planning to in-gallery learning, and identify areas that can be strengthened or grown.
In partnership with Facilities Coordinator:- Work closely with the Executive Director to communicate facility projects and relay information to UW and the College of Arts & Sciences.- Timely address facilities concerns brought forth by visitors and staff.- Ensure museum facilities are well maintained and operating correctly.
In partnership with Museum Services Manager:- Define the museum’s vision for retail and group visitation experience and ensure that vision is understood and shared across departments.- Build and develop the Henry’s retail presence, onsite and online.Information Technology and Administration (20%)
Collaborate with Systems Administrator to ensure effectiveness of software, databases, cyber security, and system upkeep and maintenance.
Monitor laws and regulations for not for profit organizations; ensure compliance as needed.
Act as liaison with UW on administrative and personnel issues.
Oversee insurance relationship (other than art insurance).
Review contracts and agreements.
Respond to surveys (AAMD, Archbright, Census, etc.).
Monitor effectiveness of administrative systems and suggest revisions as necessary.Other (10%)
Act as the administrative liaison for the Henry to the College of Arts & Sciences, and ensure completion and communication of necessary administrative functions.
Attend UW administrator meetings, stay up to date on State & UW reporting responsibilities. MINIMUM REQUIREMENTS
Bachelor’s degree in Accounting, Finance, or Business Administration.
A minimum of 5 years of experience in an institution of higher education in positions of increasing complexity and responsibility.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
Strong and demonstrated finance/accounting/HR experience in a not-for-profit organization with increasing levels of responsibilities (typically more than 5 years’ experience), along with comprehensive and expert knowledge of accounting concepts and procedures, internal controls, FASB, and GAAP.
A deep understanding of team and people management, rooted in a desire to see people succeed and grow; experience and success in managing staff, including training, delegation, developing scope of work, establishing goals and standards, supervision, and evaluation.
Experience monitoring and ensuring compliance with organizational policy, applicable laws and regulations, and finance/HR/management best practices.
Experience evaluating the adequacy and effectiveness of internal controls.
Experience in managing and preparing materials for audit; experience in preparing materials for Form 990 tax returns; experience in risk management administration.
Excellent interpersonal skills, with the ability to collaborate and interact positively and effectively with people at different levels within and outside the organization; patience, flexibility, enthusiasm, and a good sense of humor. DESIRED QUALIFICATIONS
Knowledge of current trends in the not-for-profit field
Exceptional oral and written communication skills, including the demonstrated ability to research, assimilate, and analyze information; and convey data and concepts clearly and effectively to widely varying audiences If the above description does not fit you precisely but you think you would be an excellent fit for this role, please apply. We encourage you to speak directly to areas of potential growth, interest, and/or experience in your cover letter. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.