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Req #: 239245
Department: Pharmacology
Posting Date: 09/23/2024
Closing Info: Open Until Filled
Salary: $10,834 - $12,260 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington Department of Pharmacology (https://pharmacology.uw.edu/) is looking for an outstanding leader as its department Director/Administrator. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Pharmacology is an independent unit within the School of Medicine that has achieved international standing in its field. The department’s central office is located on Montlake campus in the UW Health Sciences complex. Our mission is to explore the action of drugs and their role in the treatment of disease. UW Pharmacology scientists encourage the translation of these ideas from the lab to the clinic. We are also firmly committed to supporting activities that enhance diversity, equity, and inclusion. Another vital element of our mission is to nurture the professional development of the next generation of scientists. Staff, students, postdoctoral fellows, and faculty work together to create a diverse, inclusive, safe, and intellectually stimulating environment. We strive to create a welcoming and respectful learning environment that promotes access, opportunity, and justice for all. We all consider it our privilege and pleasure to be part of the “UW Pharmacology experience”.
The department has an interdisciplinary faculty comprised of 19 primary faculty members, 3 research faculty, and approximately 75 trainees, research staff and students. All academic members of the department are actively engaged in research, teaching or collaboration with clinical and biomedical research departments within the University. The department also administers the multidisciplinary Center for the Neurobiology of Addiction, Pain, and Emotion. The Department of Pharmacology has several core staff members and an annual operation budget of $14 million.
Diversity, equity, and inclusion are key values in the Department of Pharmacology, and they are an integral part of student training, faculty professional development, and departmental life. In addition to being important to augment intellectual curiosity, creativity, and rigor. The successful candidate will interface with this group and offer direction and council for outreach events that interface with staff.
POSITION PURPOSE This position reports to the Department Chair and Associate Dean of Administration and Operations and serves as the business manager/senior administrative and managerial support for the Department, including supervising administrative staff. As such, s/he performs a comprehensive range of responsibilities, including: financial planning/management, budget development, supervision of classified and exempt staff, personnel, payroll, purchasing, special project support, and other administrative functions. The incumbent carries out these duties by directing, overseeing, and/or partnering with institutions and organizations. The critical knowledge and skills are organized into the areas listed below. S/He acts in an advisory capacity to the Department Chair and various Department committees, providing financial guidance, background information, management advice and strategic insights. In addition, the Administrator is the Department and Center's primary working-level interface with the Dean's Office and other University units regarding administrative issues.
DUTIES AND RESPONSIBILITIES Human Resource Management
Manages the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures.
Oversees and supervises all staff HR activities for the department and works in conjunction with the Chair and Chair’s assistant to manage faculty affairs.
Interprets and integrates federal, state, UW, School of Medicine, and other local laws and agreements into department policies and procedures.
Develops and/or utilizes HR measurement/monitoring systems.
Responds to and assists in needs/requirements for faculty and staff training and coaching.
Negotiates faculty/staff relations to represent viewpoints and positions fairly.
Assists the Chair in space assignment and upkeep of the Pharmacology footprint.
Disseminates key fiscal, HR and professional standards to faculty, trainees and staff.Financial Management and Development Activities
Manages the financial resources of the department to include budgets and funds from federal, state, private, University, and foundation sources to ensure ethical and fiduciary practices.
Interacts with faculty and staff to facilitate the department’s ability to achieve scientific, educational and outreach goals.
Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.
Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.
Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures.Operations Management
Manages department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities.
Coordinates a variety of general administrative activities necessary to the department’s day-to-day operations.
Understands and integrates the cyclic operational responsibilities of the UW and School of Medicine into department planning, policies, and procedures.
Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies.
Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission.
Partners with the Chair and School of Medicine on the recruitment and hiring of new faculty.Information Management
Manages the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture.
Coordinates and manages the department web site and links including all aspects of department functions: service line and outreach activities, research enterprises, faculty biosketches and publications, and training programs.
Develops written communication materials which may include department newsletter, advancement brochures, and other information to support public relations, scientific presentations, development activities.
Coordinates and participates in public relations and/or fundraising events including donor relations and represents the department at University and external functions; collaborates with School of Medicine Advancement for fundraising events and issues.
Ensures a viable and secure Information Technology architecture is in place, and educates faculty and staff to the importance of and compliance with a configuration management plan and policy.Research Management
Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.
Designs and implements administrative procedures for grant and contract administration.
Supervises complex grant management issues that require interface with other units.
Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.
Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supports documents and verifications, and submission of grant and contract proposals.
Reviews and approves all department grant and contract applications.Compliance and Risk Management
Promotes compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.
Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.
Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.Facilities Management
Manages facilities to ensure effective, efficient, and safe operations and preservation of resources.
Reviews, develops, and assigns space to staff and faculty, including research lab areas and offices; coordinates moves and/or relocations of offices, laboratories, and personnel.
Develops written material for long-range space planning including major renovation projects; collaborates with the Chair and working with the Dean’s Office when appropriate, to develop business plans and proposals to support requests for additional space.
Interprets and integrates federal, state, UW, and other laws and policies relating to safeguarding of facilities and capital resources.
Builds and maintains relationships with the medical centers’ facilities staff to ensure timely correction of deficiencies/repairs to facilities, and to ensure compliance with remodeling and facility modification guidelines.Educational Program(s) Management
Supports program director(s) and faculty in management of educational program(s).
Supports faculty in managing educational programs. This includes direct supervision of educational support staff; identifies financial and other resources in support of educational programs; and responds effectively to difficult or non-routine challenges.
Adjusts departmental policies to adhere to the guidelines of professional, educational, or research organizations.
Supports periodic program reviews for accreditation, certification, or training grant renewals and managing changes to program requirements as directed by the Graduate School and/or School of Medicine.
Responds to requests from current or potential graduate students and members of the general public about the department’s educational and research programs. MINIMUM REQUIREMENTS This position requires a minimum of 5 years experience and a Bachelor’s degree in Business Administration, Health Care Administration, Public Health, or related field.
Management-level administrative experience, preferably in a research institution environment or academic medical center.
Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.
Demonstrated experience working with large, highly structured personnel systems.
Proven leadership, communication, team building, and problem-solving skills.
Demonstrated ability to address complex and sensitive administrative issues with diplomacy and effectiveness.
Strong employee relations skills and experience working with diverse faculty and staff.
Desires to be part of a diverse team of scientists, staff and administrators to advance the mission of the department of Pharmacology.
Demonstrated ability to work independently, with a high level of initiative, and as part of a team. DESIRED QUALIFICATIONS
Experience in a medical school, research institute, or university setting.
Experience with University of Washington academic policies and procedures, as well as budget, payroll/human resources, purchasing, and accounting systems; experience with state, federal and agency standards and regulations.
Experience with UW systems such as Workday, Interfolio, MyFinancial Desktop, ARIBA, PROCARD/PAYMENTNET, EDW, and SAGE. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.