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Aston Carter Executive Assistant II in Seattle, Washington

Our large tech client in Seattle is hiring an Executive Assistant to join their team. MUST work onsite hybrid. If interested, please apply directly.

Job Description:

Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Director of Machine Learning Sciences and the VP/Distinguished Engineer. This is an important area for client requiring strong focus and execution.

The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the executives ensuring appropriate and timely action on deliverables.


Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moments notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, bachelors degree preferred.

This position requires 4+ years of experience supporting senior management and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools


executive administrative, microsoft office, communication and people skills, administrative support, calendar management, event planning, microsoft

At least two years of college required, bachelors degree preferred.

This position requires 3+ years of experience as an Executive Assistant supporting senior management. Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.


Complex calendar management 2 - 4 Years

Microsoft Office (Outlook/Word/Excel/PowerPoint) 2 – 4 Years

Microsoft Outlook 4 - 6 Years

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ( for other accommodation options.