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At Caring Transitions of Central St. Louis, we deliver professional, courteous, and seamless services to help families in times of transition. We support relocation, whether cross-country or local, settlements, online auction, estate sales, and more!
Job Description: The Office Manager’s primary function will be to assist office organization and communication with our staff, clients, and customers. This key person will be responsible for creating and implementing standard operating procedures for the day-to day operations of our office. This position will require 30-40 hours in our office located in Sunset Hills, MO.
Roles and Responsibilities:
Track and organize incoming leads and ensure that proper follow-up/contact has been made.
Data entry of potential Client details into our CRM along with data throughout projects, as needed.
Preparing job quotes and contracts.
Scheduling of jobs and staff. Tracking labor hours and job costs. Managing spreadsheet with job costs and preparing invoices.
Processing payroll and other reports as needed.
Managing a shared calendar and scheduling appointments.
Effective and timely communication with clients, referral partners, vendors, and team members.
Other duties as assigned
Qualifications & Skills:
Bachelor’s Degree and/or related field or equivalent combination of education and experience.
Minimum of two years of experience in office management, administrative or related field.
Strong computer skills with an emphasis in Microsoft Word and Excel (proficiency in Excel is a MUST!).
Must possess strong communication skills (verbal and written) as well as analytical abilities.
Strong team player with a positive attitude who is empathetic to the needs of families who are often in stressful situations.
Physical/Environmental Requirements:
Ability to frequently lift approximately 10-25 lbs.
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