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Working Title: Contract Specialist
Job Class: State Program Administrator Senior
Agency: Health Department
Job ID : 84437
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for reassignment, bidders, and all qualified job seekers simultaneously. Minnesota Department of Health employee reassignment volunteers and bidders will be considered before all other applicants through 3/14/2025.
Date Posted : 03/05/2025
Closing Date : 03/18/2025
Hiring Agency: Minnesota Department of Health (MDH)
Division/Unit : Financial Management / Contracts
Work Shift/Work Hours : Day Shift / 8:00 a.m. - 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Association of Professional Employees (MAPE)
FLSA Status : Exempt - Professional
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MDH employees seeking voluntary reassignment or bidding (per contract language) will be considered, followed by other qualified applicants through the competitive hiring process. Please review the "Who May Apply" and "How to Apply" sections of this job posting.
To be considered for reassignment or bidding, employees must apply via Self-Service and notify the staffing representative listed in the job posting by email. The subject line should follow this format: Bidding/Reassignment-Job ID# 84437-State Program Administrator Senior-Contract Specialist. The staffing specialist will confirm eligibility, and qualified employees will receive priority consideration.
Join a mission-driven team in the Financial Management Division with Minnesota Department of Health (MDH), where you will contribute to protecting, maintaining, and improving the health of all Minnesotans!
Working in the Contracts Unit, this position acts as the agency's verifier of the logistical, compliance, and administrative requirements of Professional Technical (PT) contracts, and other types of legally binding documents to ensure MDH documents are tracked, routed, and completed in a timely manner and comply with state and federal standards, regulations, rules, policies, and procedures. This position will advise MDH staff with a comprehensive understanding of all the procedural and technical aspects of contracting activities so that MDH executes legal documents within the limitations of the law and policies involved and that services provided are consistent.
Working as a Contracts Specialist within our team, you will:
Review a variety of professional technical (PT) contracts, income contracts, annual plan agreements, interagency agreements (IAA), facility use agreements, joint powers agreements (JPA), zero cost agreements, grants agreements, license agreements, amendments and any other legally binding agreements for compliance, eligibility, and completeness of information in a timely manner and in accordance with MDH, State and federal requirements.
Serve as the primary manager of the shared email box and distribute the variety of documents to the appropriate State signers so that documents are fully executed in a timely and efficient manner.
Act as the agency coordinator, trainer, and technical expert on the use of DocuSign for MDH Contracts activities.
Answer questions from agency staff on the use of the tracking system, provide training to agency staff, and develop training materials and user guides.
This position will have the option of teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Two (2) years of experience drafting, editing and servicing a variety of PT contracts including the following:
Experience managing projects to keep multiple entities and efforts coordinated, on task, and on schedule.
Experience using software such as Microsoft products (Word, Excel, Outlook, Teams, SharePoint).
A degree in Public Administration, Business Administration, or a related field will substitute for experience as follows:
Doctorate = 24 months of experience
Master's degree = 18 months of experience
Bachelor's degree = 12 months of experience
Associate degree = 6 months of experience
Minimum qualifications to be assessed during the interview process:
Effective communication skills, both oral and written, essential to develop and modify contracts and agreements, to develop clear policies and procedures and provide critical guidance.
Analytical experience to assess processes/procedures, including creating and using spreadsheets.
Ability to work independently while meeting deadlines and producing quality work, and to make changes based on the evaluation of data and assessment of risk.
Ability to adapt to continuous statutory, procedural and program changes sufficiently to work constructively under pressure and cope with ambiguity, setbacks, and timelines.
Knowledge and use of required language for various contract documents, delegated signature authority, and information systems used to track and route contracts and renewal or cyclical processes.
Preferred Qualifications
Experience with state or federal grant or contract laws, policies, and procedures.
Experience working in Minnesota's Statewide Integrated Financial Tools (SWIFT).
Additional Requirements
This position requires successful completion of a background check and employment reference check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.