Shire Veteran Jobs

DAAAS Finance and Administration Manager

School of Humanities and Sciences, Stanford, California, United States

New

Administration

Post Date 2 days ago

Requisition # 106141

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

TheSchool of Humanities and Sciences (H&S)is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description : The Department of African and African American Studies (DAAAS) was officially launched in January 2024. The department focuses on the core principles of furthering excellence, encouraging critique, and pursuing the positive social transformation of people of African descent in Africa and the diaspora not only through multiple scholarly perspectives and models, but also through the study of art practices and the creation of art works. The department offers an undergraduate degree to provide students with an interdisciplinary introduction to the study of African, African American, and of African descended people all over the world as a central component of American and world culture. Courses in the major promote research across disciplinary and departmental boundaries in the arts and humanities and will provide students with research training and community service-learning opportunities. Courses of study are drawn from art, art history, cultural anthropology, economics, education, film, dance, performance studies and theatre, literature and literary studies, history, languages, linguistics, music, philosophy, political science, psychology, religion, and gender & sexuality studies, among others. The department currently has 8 faculty and is in the process of searching for and appointing new faculty who are expected to join the department from Academic Year 2025. Read more about the department here:https://aaas.stanford.edu

Position Summary: The Department of African and African American Studies is seeking a Finance and Administration Manager to manage fiscal processes, handle faculty affairs and provide other administrative support to the department. The Finance and Administration Manager will work under the direction of the Director of Finance and Operations (DFO) and will manage fiscal operations such as year-end close processes, reviewing and or approving transactions, and analyzing financial reports.This position will also be responsible for reviewing fiscal processes and making recommendations for strengthening internal controls, supporting annual and adhoc budgeting processes and be the key contact person for financial operations in the department. The faculty affairs role will include supporting searches,appointments, reappointments, and promotions for faculty and other academic staff while maintaining records. This position willserve as the primary point of contact, as needed, in onboarding and orienting new faculty to the department and provide administrative support to the department chair. Other duties include providing support to and overseeing students and other department events as needed.

The Finance and Administration Manager must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management.This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Finance and Administration Manager role– the ability to translate this information into operational successes will be critical.

This is a 100% FTE, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

*To be considered for this role, please submit both a resume and cover letter with your application.

CORE DUTIES

· Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

· Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

· Analyze and interpret policies; develop, revise and implement procedures for program or function.

· Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

· Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

· May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

· May direct staff to perform various tasks and assignments. May also supervise staff.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of experience in finance and or administrative processes or combination of education and relevant experience. Experience with finance or accounting and administration or faculty affairs in an institution of higher education preferred.

Knowledge, Skills and Abilities:

· Demonstrated ability to prioritize own work and multi-task.

· Demonstrated excellent organizational skills

· Demonstrated ability to take initiative and ownership of projects.

· Ability to communicate effectively both orally and in writing.

· Ability to routinely and independently exercise sound judgment in making decisions.

· Demonstrated experience working independently and as part of a team.

· Relevant subject matter knowledge.

· Ability to direct the work of others, for jobs requiring supervision

HIGHLY DESIRED QUALIFICATIONS:

· Demonstrated ability to act with tact and maintain confidentiality.

· Knowledge of basic accounting and budgeting principles;

· Proficiency in business applications, such as Microsoft Office suite, especially Excel;

· Experience working with administrative databases;

· Strong project management skills;

· Demonstrated problem solving and analytical skills.

· Ability to track, monitor and adhere to deadlines.

· Experience with or willingness to learn budgeting tools and applications, advanced PowerPoint and Excel/including pivot tables and graphing.

· Demonstrated quantitative and financial analytical skills, especially with financial projections and forecasting.

· Strong problem-solving skills, working with stakeholders and other team members to fully analyze issues and develop insights and actionable recommendations.

· Experience in institutional accounting systems, databases, data extraction methods, and report presentation.

· Knowledge of Stanford's Oracle financial systems, data structures, and methods of report generation is highly preferable.

The expected pay range for this position is $99,015 to $126,383 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

· Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

· A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

· A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

· Discovery and fun. Stroll through historic sculptures, trails, and museums.

· Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4121

• Employee Status: Regular

• Grade: H

• Requisition ID: 106141

• Work Arrangement : Hybrid Eligible