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PURCHASING AGENT III - 79000957
Date: Apr 19, 2024
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 827605
Agency: Business and Professional Regulations
Working Title: PURCHASING AGENT III - 79000957
Pay Plan: Career Service
Position Number: 79000957
Salary: 32,760 - 50,000
Posting Closing Date: 05/10/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DIVISION OF ADMINISTRATION
Bureau of Agency Services
Purchasing Agent III
Position Number: 79000957
Hiring Salary Range: $32,760 - $50,000 Annually
OPEN COMPETITIVE
Anticipated Vacancy - Position to be upgraded to: Purchasing Analyst
Our Organization and Mission:
License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.
Under the direction of Secretary Melanie Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/ .
The Work You Will Do:
Administer the MyFloridaMarketPlace (MFMP)/Ariba on Demand (AOD) system for the Department of Business and Professional Regulation (DBPR) and other duties as assigned.
Your Specific Responsibilities:
Provides current state procurement experience to serve as MyFloridaMarketPlace (MFMP)/Ariba on Demand (AOD) Administrator. The MFMP/AOD Administrator has delegated authority to control access and permissions, establish workflows and maintain current and former user profiles.
Establishes and maintains new user profiles and reassigns/deletes separated user profiles. Establish and maintain process for creating new user profiles/permissions.
Reviews and approves MFMP/AOD requisitions for compliance with all applicable state procurement statutes and rules, as well as established DBPR policy and procedures.
Provides guidance and assistance to agency staff and management with procurement requirements, including obtaining quotes and drafting solicitation documents.
Creates and processes agency orders in MFMP/AOD on behalf of the Bureau of Agency Services for services or commodities used by all DBPR Divisions.
Acts as procurement liaison between DBPR and Department of Management Services (DMS), other state agencies, other governmental entities, and contractors (vendors). Provide MFMP/AOD and procurement guidance, training and outreach to agency users and vendors.
Analyzes purchases awards, maintains official contract files, and drafts correspondence.
Places contracts, amendments and agreements in FACTS and the internal Department tracking system.
Confers with staff of supported entities to clarify quality, quantity, and specifications for their contractual needs.
Acts as liaison, mediator and consultant between vendors, Bureau of Finance & Accounting, and program staff to resolve disputes/problems in a timely manner.
Compiles statistical data and provides reports on contract, amendments, and agreement activities.
Monitors the progress of special projects.
Assists with reviewing, drafting and negotiating contract documents, specifications, terms and conditions, etc as necessary.
Assists Department staff by answering routine questions and concerns about contracts and purchase orders.
Research public records requests.
Serve as a liaison for the Department for procurement related activities/ events.
Knowledge, Skills, and Abilities:
Knowledge of Chapter 287, Florida Statutes and Rule 60A, Florida Administrative Code
Knowledge of strategic sourcing best practices and negotiation strategies
Knowledge of contract administration and management best practices
Knowledge of the principles and practices of public purchasing, state purchasing laws and rules, and state purchasing process.
Skill in the use of microcomputers and/or other information technology equipment, such as Statewide Purchasing System (SPURS).
Ability to assume a leadership role in technical workshops and planning and development environment, facilitating partnership(s) between government and the private sector on recycling and sustainable development (environmental issues).
Ability to work effectively in an independent environment, serving on procurement project teams and working with other agencies and private businesses.
Knowledge of proper grammar, spelling, and composition of the English language
Strong writing and effective speaking skills
Good presentation, teambuilding, and leadership skills
Ability to effectively communicate both orally and in writing.
Excellent written and verbal communication skills.
Proficient with Microsoft Office programs and capable of using complex MS Excel functions and formulas.
Ability to produce high quality work on a consistent basis with minimal supervision or guidance.
Ability to manage multiple complex projects.
Ability to interpret and organize data into meaningful reports and executive summaries.
Ability to lead, coordinate and network with others to complete tasks and projects.
Ability to meet deadlines and maintain accurate timelines.
Give great customer service to internal and external customers by dealing with people in a tactful and courteous manner.
Minimum Requirements :
Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.
A bachelor's degree from an accredited college or university with four courses in business and two years of professional purchasing or procurement experience which involved competitive bidding; or
Possession of a Certified Purchasing Manager certificate and one year of experience as described above; or
A master's degree from an accredited college or university in business and one year of experience as described above.
A high school diploma or its equivalent AND four (4) years of professional procurement/sourcing experience.
Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
Preferred :
Experience using MFMP/AOD and working knowledge of Florida procurement law.
Prior government procurement /contract management experience
Familiarity and use of the Florida Accountability Contract Tracking System (FACTS)
Florida Certified Contract Manager (FCCM)
The Benefits of Working for the State of Florida:
“ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University
For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com
*Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *
Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.
The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee