The Administrative Assistant will provide a variety of office
management, data collection and reporting duties for the Center. S/he
will answer telephone calls, register participants and perform functions
as directed by the Program/Treatment Manager(s). S/he will reflect and
display the values of caring, honesty, respect and responsibility.
Program/Department Responsibility: Register participants as they enter
the Center. Answer telephones in a professional and courteous manner.
File reports, reviews, log drug testing results and place in participant
files. Organize the flow of information, phone messages, faxes, mail and
electronic information to the appropriate staff. Maintain appropriate
forms, replenish office supplies, unit supplies, effectively use
purchase orders and vouchers in accordance with Association procedures
monthly as directed. Maintain accurate and efficient records, as well as
record keeping/filing for the program. Participate in supervision with
the Program/Treatment Manager as needed. Attend staff meetings as
assigned. Work cooperatively with OCC, Probation, Parole and other
agency personnel at the Center. Establish and maintain positive working
relationships with the funding sources and the community at-large.
Fiscal Responsibility: Adhere to all fiscal policies and procedures such
as petty cash, purchase orders, vouchers and employee expenses as
requested. Interdivisional/Community/Volunteer Responsibility: Attend
all assigned meetings. Actively participate in the Y\'s Annual Campaign.
Operational Effectiveness: Makes sound judgments, and transfers learning
from one situation to another. Embraces new approaches and discovers
ideas to create a better member experience. Establishes goals, clarifies
tasks, plans work, and actively participates in meetings. Follows
budgeting policies and procedures, and reports all financial
irregularities immediately. Strives to meet or exceed goals and deliver
a high-value experience for members. EDUCATION/EXPERIENCE REQUIREMENTS
Two year Associates Degree or equivalent helpful. Proficiency in
Microsoft Word and Excel. Attention to detail and accuracy a must. Must
be able to sit, stand, bend and walk during the work day. Closing
Statement: To enhance the overall operation of the Old Colony Y and
support team work, the Administrative Assistant will accept additional
responsibilities as assigned. EDUCATION/EXPERIENCE REQUIREMENTS
Proficiency in Microsoft Word and Excel. Attention to detail and
accuracy a must. Must be able to sit, stand, bend and walk during the
work day. Two year Associates Degree or equivalent helpful.