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Kelly Services Senior Admin Assistant in Thousand Oaks, California

What’s next for you? This great job. Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking a Temp to Hire Senior Admin Assistant to work at a global leading biotech manufacturing company in Thousand Oaks, CA. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.

Essential Duties and Responsibilities:

  • Manages the VP Site Head and Senior Leadership teams’ calendars, which includes using judgment to negotiate and maximize managers’ use of time while addressing needs of the organization, as well as anticipating and resolving scheduling conflicts

  • Keeps team on track with work commitments

  • Oversee travel arrangements and plans, including registering leadership team members for conferences and coordinating logistics and itineraries

  • Manages and prepares travel and assist with complex expense reports

  • Provide planning and support for onsite meetings including accommodating external company visitors

  • Screens calls in order to effectively triage or route to the appropriate internal staff members

  • Assist with planning and coordinating of off site events and dinners

  • Ensures team members are prepared for project meetings by coordinating and providing all necessary materials as well as supporting managers in developing agendas and documentation as needed

  • Handles sensitive and confidential documentation, including SOP’s, Confidentiality Agreements

  • Experience in a roll-your-sleeves up, all hands-on deck startup environment with progressively increasing responsibilities in executive administrative support and office management strongly preferred

  • 7+ years of administrative experience supporting executive level staff REQUIRED

  • 2+ years’ experience in life sciences or biotech strongly preferred

  • Proficient knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)

  • Experience setting up and running video and/or conference calls using MS Teams

  • High School degree is required; a Bachelor’s degree in business, science, or communications is highly preferred

  • Work is onsite Monday-Friday 8am-5pm

  • Pay rate: $38-48 an hour

What happens next

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Senior Admin Assistant today!

Why Kelly ® ?

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

About Kelly ®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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