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Administrative Coordinator
Apply now (https://secure.dc4.pageuppeople.com/apply/1011/gateway/default.aspx?c=apply&lJobID=495302&lJobSourceTypeID=796&sLanguage=en-us) Job no: 495302
Work type: Full Time
Location: Troy, NY
Categories: Staff, Administrative Support, Student Services and Academic Support, CFHE
Who we are
Why Rensselaer? Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.
With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.
Job Summary
The Administrative Coordinator assists the Department Head and departmental faculty in day-to-day operations of the department. The coordinator serves as the primary point of contact for both internal and external constituencies; assists and represents the Department by communicating with constituents; and handles multiple issues and concerns as they arise. Duties include working independently to successfully process the recruitment, hiring and promotion of faculty, managing the department’s educational assessment system, scheduling and facilitating departmental functions such as seminars and special events, as well as handling highly confidential information (salaries, performance evaluations, etc.) and preparation of documentation for appointments of faculty and staff etc.
Minimum Qualifications
High School Diploma or equivalent
Five (5) or more years work experience in an office setting in a position with the responsibility for coordinating and executing multiple processes and priorities.
Relevant combinations of education, training and experience may be considered.
Preferred Qualifications
Associate's Degree or higher in relevant field
Professional experience in an academic setting
Minimum Knowledge, Skills, and Abilities
Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications
Ability to work with sensitive information in a confidential and diplomatic manner
Ability to prepare and interpret financial and other data
Excellent organizational, interpersonal, problem-solving, and computer skills
Ability to adapt to change quickly
Demonstrated oral and written communication skills
Ability to interact with others in a professional and effective manner
Ability to anticipate and solve problems
Ability to work independently and as part of a team with minimum supervision
Shift
Business Hours: Monday - Friday
Travel
No travel
Driving
No Driving
Starting Salary/Rate
Expected hiring range: $20.00 - $23.63 per hour
Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.
Application instructions
Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.
If you need assistance with the online application process, please contact careers@rpi.edu.
Job Posted Date
Applications will be accepted until the position is filled.
Total Compensation and Benefits Information
Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu) (https://hr.rpi.edu/benefits) .
Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer’s work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.
Advertised: 12 Mar 2025 Eastern Daylight Time
Applications close:
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