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Job Title: Facilities AdministratorJob Description
We are seeking a Facilities Administrator to coordinate and manage all facilities maintenance activities. The ideal candidate will be responsible for creating and managing work orders, purchase orders, and invoices, ensuring proper scheduling and execution of maintenance tasks, and maintaining relationships with vendors and contractors. This role also involves managing accounts and budgets related to facilities management and ensuring compliance with all applicable health and safety regulations.
Responsibilities
Coordinate and manage all facilities maintenance activities
Create and manage work orders, purchase orders, and invoices
Ensure proper scheduling and execution of maintenance tasks
Maintain relationships with vendors and contractors, negotiating pricing and contracts as needed
Schedule meetings and appointments for facilities team and management as needed
Manage accounts and budgets related to facilities management
Resolve conflicts and issues related to facilities management and operations
Maintain and manage the maintenance management system
Ensure compliance with all applicable health and safety regulations
Respond to emergency situations and provide guidance as needed
Implement and maintain best practices for facilities management
Essential Skills
Data entry
Facility management
Customer service
Office management
Administrative support
Customer service oriented
Proficient in Microsoft Office
Experience with Outlook
Accounting and budgeting skills
Scheduling experience
Experience handling a budget for a department
Clerical support
Clerical administrative tasks
Microsoft Word
Scheduling appointments
Inbound phone calls
Conflict resolution skills
Additional Skills & Qualifications
Bachelor's degree in Business Management, Business Administration, or a related field
At least 3 years of experience in industrial administrative work
Experience with maintenance management systems
Excellent communication, negotiation, and conflict resolution skills
Strong organizational and time-management skills
Ability to work in a fast-paced environment and manage multiple priorities simultaneously
Resilient and able to work under pressure
Work Environment
This role is based in a small office environment with 5-8 people present at any given time. The work area is an open front desk area. The schedule is Monday to Friday, either 7 AM to 4 PM or 8 AM to 5 PM.
Pay and Benefits
The pay range for this position is $21.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tucson,AZ.
Application Deadline
This position is anticipated to close on Apr 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.