This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12189116 Program
Coordinator, Illinois Scholars at Risk - Illinois Global Institute
University of Illinois at Urbana-Champaign
The Illinois Scholars at Risk Program Coordinator will provide support
for the Illinois Scholars at Risk Program (ISAR). ISAR is based in the
Illinois Global Institute and is administered by a Provost-appointed
campuswide committee. ISAR supports scholars outside the United States
who face severe threats to their well-being and are unable to remain in
their home country by bringing scholars to campus to be hosted on a
visiting basis by campus units. The ISAR Program Coordinator works with
the ISAR committee to develop an annual cohort of ISAR scholars,
collaborates and coordinates with ISAR host units across campus, works
closely with internal and external stakeholders, and oversees ISAR
communications and marketing.
Duties & Responsibilities
Program Coordination & Management
Develop a cohort of ISAR scholars in close collaboration with ISAR
Campus Committee and external partners of ISAR including but not limited
to Scholars at Risk network (SAR), IIE Scholar Rescue Fund (IIE-SRF),
IIE Artist Protection Fund (IIE-APF), New University in Exile
Consortium.
Ensure the ISAR requirements for host units and expectations for ISAR
scholar visits are communicated to ISAR host units, internal
stakeholders, and external program partners.
Work closely with ISAR Campus Committee, internal host units, and
external partners of ISAR to organize ISAR scholar visits.
Work closely with Illinois Student and Scholar Services (ISSS), Illinois
Global Institute (IGI), College of Liberal Arts and Sciences (LAS),
and/or host unit Human Resources, as appropriate, on visa processing for
ISAR scholars.
Work with Sponsored Programs Administration (SPA) on processing external
fellowships of ISAR scholars, including proposals and agreements.
Meet with ISAR scholars throughout their appointments on campus to build
a community and check in on the overall experience.
Assist with extending scholar appointments into a second year, as needed
and if jointly agreed upon by ISAR scholar and host unit.
Maintain statistics and data on the ISAR Program.
Compile and distribute ISAR reports as requested.
Evaluate scholars\' experiences including housing.
Maintain confidential files.
Serve as a representative of ISAR at university and community events as
needed.
Other duties as assigned to further the mission of the ISAR Program.
Administration & Financial Management
Work with ISAR Committee Chair to develop the annual budget.
Provide budget updates to the ISAR Committee Chair throughout the fiscal
year.
Maintain records of expenditures.
Serve as a liaison to the Office of Provost on ISAR budget matters.
Use university credit cards for ISAR expenses, including but not limited
to travel, supplies, household wares, catering, and events.
Process ISAR expenses and submit expense reports and invoices in Chrome
River.
Build and maintain knowledge of grant and gift administration, including
but not limited to familiarity with executed agreements and funder
agreements.
Serve as a liaison to Housing contacts and ensure the continuance of
effective agreements.
Maintain records of ISAR scholars, host units, funding sources, and
arrival/departure dates.
Coordinate the arrival of ISAR scholars with the host unit.
Monitor scholar appointments to ensure accuracy.
Communication & Marketing
Adhere to brand standards established by the university and College of
Liberal Arts & Sciences.
Coordinate with and leverage resources and training provided by the
college\'s Office of Communications and Marketing.
Contribute to communication: collect, organize, and disseminate
informa ion for listservs, newsletters, social media, and website
updates.
Maintain the ISAR handbook and update it as needed.
Serve as a liaison to the IGI Communications Coordinator.
Serve as a liaison to campus host units and media outlets.
Other duties as assigned to further the mission of the unit.
Required Qualifications
- Bachelor\'s degree.
- One year of experience in education, training, or working with
international scholars.
- Demonstrated experience managing events or programs.
Preferred Qualifications
- Master\'s degree
- Experience working with at risk scholars.
- Experience working in higher education.
Knowledge of University academic and administrative procedures and
policies.
Ability to work independently, use discretion, handle confidential
matters, and manage complex projects.
Attention to detail.
Ability to communicate effectively with others.
Demonstrated effective interpersonal and teamwork skills.
Ability to work easily, comfortably,