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https://illinoisjoblink.illinois.gov/jobs/12009091 Research Program
Coordinator
Department of Bioengineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Department of Bioengineering at The Grainger College of Engineering
seeks applicants for the position of Research Program Coordinator. The
Research Program Coordinator will assist Dr. Mark Anastasio in the
management and coordination of his research laboratory and provide
publications and grant proposal support.
Duties and Responsibilities:
Administrative
Prepare, create, and keep current a variety of documents, including CVs,
biographies, biosketches, annual reports, and spending tables.
Update biodata as needed in the my.bioe portal.
Manage calendar appointments for research related meetings, both
internal and external, and notify participants. Lab meetings will
require polling students for availability each semester.
Interface with the Engineering Business Shared Services office to ensure
processing and approval of research group purchase orders and invoice
payments. Monitor grant and non-grant research account balances and
track expenditures as needed.
Arrange research related travel, including conference registrations,
speaking engagements, and travel reservations, as well as the associated
reconciliation, expense report entry, etc. Add travel arrangements to
Dr. Anastasio\'s calendar.
Maintain the research group website.
Utilize software to track letter writing requests.
Maintain internal databases for tracking published manuscripts,
supporting grants, and group data tracking.
Serve as a T-card and P-card holder for administrative support to Dr.
Anastasio\'s research group, including but not limited to purchasing and
travel related expenses for research meetings, conferences, and speaking
engagements.
Work with HR shared services to process new appointments and renewals
for graduate students, postdoctoral research associates, research
scientists, and visiting scholars.
Assume additional duties to further the mission of Dr. Anastasio\'s
laboratory.
Scientific Publications
Edit/proofread scientific manuscripts prior to submission for grammar
and readability, ensuring the text, references, and accompanying files
conform to the guidelines specific to each journal.
Shepherd manuscripts through the publication process, beginning with
initial electronic submission through the revision process, to
finalization of proofs, corresponding with coauthors and editorial
offices as needed.
Edit editorials, general science pieces, and publicity pieces.
Serve as point-contact with the department\'s communications and
marketing team for news articles related to research papers.
Grant Proposals
Assist with grant proposal and annual progress report writing, including
editing, formatting, and referencing, as well as collecting required
information to ensure forms such as biosketches are up to date.
Finalize documents for grant proposals/progress reports and work closely
with relevant business/grant offices to ensure timely submission and
compliance with agency guidelines.
Respond to requests from both on-campus and off-campus collaborators for
grant-related documents for proposals/progress reports.
Ensure all publications comply with funding agency mandates, including
article deposition into required databases.
Ensure research group members meet funding agency compliance
requirements such as financial disclosures, research training, and NIH
Commons IDs.
Minimum Qualifications:
Bachelor\'s degree
A total of one (1) year (12 months) in education, training, and/or work
experience in the area of administration, project management, grant
management, or research administration.
o (NOTE: Master\'s Deg ee in an area consistent with the duties of the
position may be substituted for one (1) year of work experience.)
Knowledge, Skills and Abilities:
Extensive knowledge of the departmental, college, and campus policies
and procedures, as well as the ability to establish working
relationships with staff among the department, college, and campus.
Experience with scientific writing.
Knowledge of imaging research.
Ability to work independently.
Must be able to communicate effectively with others (including proper
grammar, spelling, and punctuation).
Knowledge of Microsoft Office and general office practices and
procedures expected.
Must be able to handle confidential information and must remain discreet
in all activities.
APPOINTMENT INFORMATION
This is a full-time Civil Service Pro