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Company Foundations
Building relationships across all departments
Culture-focused
Internal growth opportunities
Teamwork oriented
Dedicated to the well-being of employees and communities
Emphasis on risk management and safety
Job title: Accounting Associate
Department: Accounting
FLSA: Non-exempt
SUMMARY / OBJECTIVE:
To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our “Living Brand” by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting.
ESSENTIAL FUNCTIONS
Builds Relationships
Promotes Living Brand
Serves as Product Brand Advocate
Commits to company mission and values
Adheres to company approved accounting procedures
Safeguards all assets
Utilizes various computer programs to efficiently process invoices, taxes, etc.
Performs daily, weekly, monthly, and quarterly reconciliation of data and accounts
Monitors store level compliance with accounting policy and procedures
Accepts other duties assigned by supervisor
Additional assigned essential functions within Department (see below descriptions)
DC Payables
Accounts for all Bakery and Distribution activities from receipt through billing to stores and donations
Reconciles warehouse management system transactions to the accounting ERP software
Prepares Bakery cost of sales
Fuel & Tax
Accounts for all fuel and carwash activity from purchase to cost of sales
Works closely with the Petroleum Department providing reporting and managing alerts
Files operating tax returns including sales/use, gasoline use, motor fuel, pre-paid wireless, food and beverage, federal excise, and cigarette excise
Serves as a back-up associate for receivables and fixed assets
This position reports directly to Controller
Inventory & Fixed Assets
Records and categorizes all long-term assets
Files property tax returns
Maintains stores inventory of all categories outside of fuel
Serves as back-up associate for fuel and non-trade payables
Non-trade Payables
Processes all invoices for contracts, construction, repairs, supplies, and utilities
Works with all departments to ensure proper approval process is followed
Verifies vendor statements
Serves as back-up associate for fixed assets
Receivables
Reconciles rebate payments
Processes payments from tenants, credit companies, and all other receivables
Manages the accounting of the proprietary fleet programs
Maintains lease records
Serves as back-up associate for Distribution Center Payables
Store Operations
Reconciles all store entries for sales and cash and equivalents
Maintains daily reporting forms
Serves as back-up associate for Store Accounting Manager
Reports directly to Store Accounting Manager
COMPETENCIES
Integrity and accountability
Innovation and creativity
Adaptive and flexible
Teamwork and leadership
Self-confidence and humility
Professionalism and work ethic
SUPERVISORY RESPONSIBILITY: No direct reports
WORK ENVIRONMENT:
Must have flexibility to work all shifts, all days of the week, when necessary while maintaining the natural accounting cycle ebbs and flows. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents.
TRAVEL:
No travel outside of daily travel to Family Express locations is expected for this position.
ROLE QUALIFICATIONS
Must be at least 18 years of age
Must have reliable transportation
PREFERRED EXPERIENCE REQUIREMENTS
Previous retail experience
2-4 year college degree
Proficiency in Microsoft Word, Excel, and Outlook
Digital literacy
MINIMUM EDUCATION REQUIREMENTS: Associate Degree
PREFERRED EDUCATION REQUIREMENTS: Associate Degree in accounting or equivalent accounting experience.
REQUIRED SKILLS
Situational Awareness
Strong customer orientation
Detail orientation
Inclination for strategic mindset and problem analysis at all functional levels
Time management including multitasking, productivity, and a sense of urgency
Excellent interpersonal and highly effective communication skills
Strong team player
Teamwork and the ability to enhance team members’ performance
Adaptability, flexibility, and receptive to change
Problem analysis & problem resolution at both strategic & functional level
Effective decision making based on sound judgment and reasoning
Ability to read, write and understand English
Associates degree in accounting or equivalent bookkeeping experience.
10 key proficiencies
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is required to sit for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
Full-time Position Available
Keywords: customer service, retail accounting, inventory, accuracy, analysis, audits, billing, finance, payroll, reports, reconciliations, small, internal growth, accounts payable, budgeting, accounts receivable, administration, bank,