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Economic Vitality and Arts & Culture Support Coordinator – Extra Help
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Economic Vitality and Arts & Culture Support Coordinator – Extra Help
Salary
$60,797.95 - $85,125.49 Annually
Location
Ventura, CA
Job Type
Extra Help
Job Number
0521CEO-25AA (YM)
Department
County Executive Office
Opening Date
03/24/2025
Description
Benefits
Questions
Description
POSITION:
The Economic Vitality and Arts & Culture Support Coordinator performs, under general supervision, more routine phases of professional or technical work in a department/agency; may act as a lead worker to lower-level staff; and perform other work as required.
IDEAL CANDIDATE:
The ideal candidate must have the ability to assist with administrative tasks for the Economic Vitality and Arts & Culture departments; work with a diverse group of customers, staff, and stakeholders; and communicate with tact and diplomacy. The candidate should also be capable of preparing basic office documents related to these departments and conducting basic research on economic data, trends, and funding opportunities. The incumbent will also handle highly confidential information and must maintain its confidentiality.
PAYROLL TITLE: Technical Specialist IV-MB
DEPARTMENT/AGENCY: County Executive Office
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only. There is currently one (1) Extra Help vacancy within the County Executive Office.
This recruitment is for Extra Help and/or Intermittent employment only. Incumbents are not eligible for benefits. This assignment will last at least through June 2025 and may possibly be extended.
TENTATIVE SCHEDULE
OPENING DATE: 03/24/25
CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applicants to meet business needs.
Examples Of Duties
Duties may include, but are not limited to the following:
Assists with administrative tasks for the Economic Vitality and Arts & Culture departments, including managing calendars, scheduling meetings, helping with event coordination, gathering information to support projects, and processing invoices.
Prepares basic office documents and digital communications such as reports, emails, newsletters, social media updates, website and blog posts, and other general marketing materials such as brochures and flyers related to Economic Vitality and Arts & Culture.
Communicates with customers, staff, and stakeholders via email, phone, and in-person to address basic questions and assist with logistical needs.
Helps maintain databases with information from grant applications, community outreach efforts, and research projects.
Supports the planning, organizing, and coordinating of events, meetings, and workshops to promote economic vitality and local arts and culture;
May lead, coordinate, and manage complex special projects as assigned;
Conducts basic research on economic data, trends, and funding opportunities to help inform projects and support decision-making; and
Performs other related duties as required.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, and EXPERIENCE:
Any combination of education and/or experience that would provide the knowledge and abilities listed below.
An example of qualifying education and experience is as follows:
Four (4) years of advanced-level clerical or administrative support experience, including conducting research, managing grants and/or performing community outreach
OR
The equivalent of a bachelor's degree in economics, social science, political science, public administration, business administration, communications or related discipline.
NECESSARY SPECIAL REQUIREMENTS:
Able and willing to work Extra-Help (20 – 24 hours per week).
Must possess and maintain a valid driver license issued by the State of California as a condition of employment.
Strong interpersonal and communication (verbal and written) skills.
Customer service experience.
Strong organizational skills.
Basic Word and Excel proficiency.
DESIRED:
Experience with planning of events, meetings, and workshops.
Knowledge of general marketing communications principles.
Experience using Canva, Constant Contact, and/or other graphic design tools.
KNOWLEDGE, SKILLS and ABILITIES:
Knowledge of:
Standard office procedures.
The Economic Vitality and Arts & Culture sectors
Marketing Communications principles.
Effective communication practices.
Customer service principles.
Office software (e.g., Microsoft Office Suite).
Database management principles and tools.
Event management best practices.
Research methods.
Project management principles and best practices.
Skills in:
Organizing multiple tasks, meetings, and deadlines.
Data entry and database management.
Using Microsoft Excel or similar tools for tracking and organizing data.
Using Canva, Constant Contact, and/or other graphic design tools
Coordinating multiple calendars and events with strong time management.
Researching and gathering information efficiently.
Coordinating and planning events, meetings, and workshops.
Multitasking and managing multiple projects effectively.
Ability to:
Prioritize tasks effectively and manage competing deadlines.
Interact professionally and courteously with diverse individuals and groups.
Retrieve and analyze data to support departmental projects.
Lead and coordinate multiple aspects of complex projects.
Manage project timelines, resources, and stakeholders effectively.
Recruitment Process
FINAL FILING DATE: This is a continuous recruitment and can be closed at any time; therefore, it is to your advantage to apply as soon as possible. The schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.
To apply online, please refer to our website at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
NOTE TO APPLICANTS: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be substituted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in your application being removed from consideration.
APPLICATION EVALUATION – pass/fail: An application evaluation will be conducted to determine whether or not each applicant possesses the required education, licensure, certification, and/or experience for this recruitment. Those candidates who meet the requirements will be placed on the eligible list.
BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.
EQUAL EMPLOYMENT OPPORTUNITY:
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
For further information about this recruitment, please contact Yvonne Martinez by e-mail at Yvonne.Martinez@ventura.org or by telephone at (805) 654-3051.
YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE
MANAGEMENT
To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.
Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.
Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)
Memorandum of Agreement
Union Codes: MB3, MB4, MS, MT, MCC, MU
01
Please provide a description of how you define good customer service and provide examples of your own work experience providing such services. If you do not have this experience, please type "No experience."
02
Do you currently possess and are you willing to maintain a valid driver license issued by the State of California as a condition of employment?
Yes
No
03
How many years of advanced-level clerical or administrative support do you have? This experience must include conducting research, managing grants and/or performing community outreach.
Note: Stated experience must be supported by duties listed in work experience section of the job application. Additionally, any amount of time worked less than 40 hours per week must be pro-rated.
No experience.
1 year of advanced-level clerical or administrative support.
2 years of advanced-level clerical or administrative support.
3 years of advanced-level clerical or administrative support.
4 or more years of advanced-level clerical or administrative support.
04
Please describe a specific project or task from your previous clerical or administrative role(s) where you conducted research, managed grants, and/or performed community outreach. In your response, please include the following:
A) Name of employer
B) Number of years you worked
C) Your title
Note: Stated experience must be supported by duties listed in work experience section of the job application. Additionally, any amount of time worked less than 40 hours per week must be pro-rated.
If you do not have this kind of experience, please type, “No experience.”
05
Please provide a description of how you define good marketing communications strategies and provide examples of your own work experience providing such services.
If you do not have this kind of experience, please type, "No experience."
06
Please describe your experience with managing multiple calendars, coordinating meetings, and events? How do you prioritize tasks and ensure everything is completed on time?
If you do not have this kind of experience, please type, "No experience."
07
Please rate your proficiency (Beginner, Intermediate, or Advanced) using Microsoft Word, Microsoft Excel, Canva, Constant Contact, and/or other graphic design tools. In your response, please include examples of how you have used the programs in your work experience (including any documents, spreadsheets, brochures, flyers, etc. that were created).
If you do not have this kind of experience, please type, "No experience."
Required Question
Employer
Ventura County
Address
800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009
Phone
(805) 654-5129
Website
http://hr.ventura.org
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