Reporting to the Senior Vice President of Marketing and Communications
(SVP of Mark/Comms), this position is a highly collaborative role that
will be a key contributor and supporter of the Central Communications
team. The Executive Admin/Project Coordinator will provide executive and
administrative support to the Office of Marketing and Communications and
ensure smooth daily administrative operations of the office. The
Executive Admin/Project Coordinator is an integral part of the
operations for the Central Communications team and will be expected to
proactively participate and facilitate team meetings and office
gatherings. Position Description The Executive Assistant/Project
Coordinator will participate in a wide range of projects identified as
priorities by the SVP of Mark/Comms. These projects span across multiple
aspects of the organization and include, but are not limited to: 60 %
Executive assistance for the SVP of Mark/Comms, and related office
administrative management. This includes managing calendars, planning,
scheduling, and preparing materials for meetings; composing and
distributing meeting minutes; coordinating/planning office
events/meetings; assisting with project tracking and coordination;
maintaining office supplies; coordinating IT/space needs; and processing
invoices and expense reports 30 % Coordinating non-emergency
university-wide communications; assist staff as needed with basic edits
in the content management system (CMS) for Communications-maintained
sites 5 % Coordinating event logistics for office meetings 5% Supporting
the onboarding of new staff Basic Qualifications Candidates MUST meet
the following basic qualifications to be considered for this role:
BS/BA/equivalent required plus 3-5 years of related work experience or
AS/equivalent with formal administrative training plus 5 years of
related work experience Computer skills, including Microsoft Office
suite of programs (i.e., Word, Excel, PowerPoint, and Outlook), and
Google suite of programs (i.e., Google Docs, Google Spreadsheets, and
Google Calendar) required Experience with the logistics of managing a
department budget, such as providing reports, moving invoices and
contracts through an approval process, ensuring the department stays
within the operating budget Ability to maintain confidentiality of
sensitive information Familiarity with bulk email systems and/or content
management systems; comfort with learning new web-based communications
tools Excellent interpersonal skills and ability to communicate
professionally with a diverse constituency, including senior
administrators, faculty, and students Excellent organizational and
creative problem-solving skills Flexibility and willingness to provide
assistance to the team as needs change over time Proven ability to work
collaboratively and be an effective team player Experience or
demonstrated interest in equity, diversity, inclusion, belonging, and
antiracism work preferred Additional Information This is a salaried
position based on a 20-hour work week. Office hours are generally 9:00
a.m. ? 1 p.m.; hours may vary occasionally due to variations in the
academic year. The Central Communications team supports a hybrid
workplace model which will actively support some remote work, with the
expectation that there will be a minimum of four in-office days per
week. Specific days and schedules for on-site work and remote work will
be discussed during the interview process.