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Robert Half Executive Assistant in Washington, District Of Columbia

Description We are offering a contract to hire employment opportunity for an Executive Assistant in Washington, District of Columbia. The role involves supporting office operations in a dynamic work environment. The job function is rooted in the industry of administrative support, with a focus on organization, scheduling, and correspondence.

Key responsibilities:

• Manage and maintain executive schedules, including meeting coordination, travel arrangements, and appointment reminders

• Handle expense reporting tasks, ensuring all expenses are accounted for and reports are timely submitted

• Draft and manage correspondence, ensuring all communications are professional and accurately represent the executive's intentions

• Deliver a welcoming office environment by greeting visitors and answering incoming phone calls professionally

• Assist with ad hoc tasks in the office, ensuring smooth day-to-day operations

• Coordinate with vendors, ensuring all vendor-related tasks are handled efficiently

• Use various software such as Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time for various tasks

• Manage executive's calendar effectively, ensuring all appointments are accurately scheduled and conflicts are resolved in a timely manner

• Handle correspondence efficiently, ensuring all communications are professional and accurately represent the executive's intentions

• Assist C-Suite executives with documentation, ensuring all documents are accurate, professional, and timely submitted. Requirements • Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook, and other related software

• Experience with CRM platforms and Concur software

• Familiarity with 'About Time' software for effective time management

• Ability to manage calendars and coordinate meetings, appointments, and travel arrangements

• Strong experience in C-Suite level support

• Excellent written and verbal communication skills for managing correspondence

• Proven track record in documentation and record-keeping

• Ability to manage confidential information with discretion

• Detail-oriented with strong organizational skills

• Ability to work independently and as part of a team

• Proven problem-solving skills and ability to handle multiple tasks simultaneously

• High level of professionalism and ability to interact with all levels of the organization.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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