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Job Title: Accounting SpecialistJob Description
We are seeking a dedicated full-time (on-site) Accounts Payable & Receivable Specialist to join our team in Waterbury, CT. This position involves a blend of responsibilities across both accounts payable and accounts receivable functions. The ideal candidate will be interested in becoming the Director of Finance within 2-3 years.
Responsibilities
Receiving, verifying, and processing invoices from vendors.
Processing expense reports.
Ensuring invoices are accurate and match purchase orders and receiving reports.
Coding invoices for proper accounting entries.
Reconciling payments with vendor statements.
Preparing and processing payments to vendors, ensuring timely and accurate payments.
Preparing and distributing checks or electronic payments.
Maintaining accurate records of invoices, payments, and vendor information.
Filing and organizing invoices and supporting documentation.
Responding to vendor inquiries regarding invoices and payments.
Resolving invoice discrepancies and payment issues.
Preparing and sending invoices to intercompanies for services rendered quarterly.
Ensuring invoices are accurate, complete, and adhere to company policies.
Recording and verifying customer payments, ensuring they are accurately posted to the correct accounts.
Resolving any payment discrepancies noted by Shared Services.
Processing credit memos and refunds as needed.
Monitoring and reconciling customer accounts to ensure accuracy and identify any discrepancies.
Investigating and resolving any payment issues or discrepancies.
Sending out bi-weekly aging reports and past-due invoices to customers via email.
Calling customers when items become more than 60 days past due.
Maintaining accurate records of collection efforts and outcomes.
Assisting with month-end closing procedures.
Booking journal entries for AP and AR.
Reconciling AP and AR to the general ledger.
Developing and implementing improvements to the AP and AR process.
Supporting audits.
Ensuring compliance with company policies and procedures.
Working with all departments to ensure approvals are completed and resolving any discrepancies, as necessary.
Essential Skills
3-5 years of experience in Accounts Payable.
3-5 years of experience in Accounts Receivable.
Proven experience in both AP and AR.
Strong skills in account reconciliation and general ledger reconciliation.
Proficiency in data entry with a focus on accuracy.
SAP Intermediate skills in AP, AR, and GL are required.
Advanced Excel skills including VLOOKUP, Pivot Tables, and complex formulas.
Excellent organizational skills and attention to detail including problem-solving skills.
Ability to work independently as well as part of a team.
Strong communication skills to effectively interact with vendors, customers, and internal stakeholders.
Additional Skills & Qualifications
Manufacturing experience is preferred.
Degree preferred but not required.
Experience in bookkeeping and invoicing.
Work Environment
This role is based in an office/manufacturing setting with working hours from Monday to Friday, 8:00 am - 5:00 pm. The position offers hybrid flexibility, allowing for one day a week to work from home. The team size in the accounting department is three, and the company has around 50 employees. The role utilizes O-Pack, SAP, and Excel software.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Waterbury,CT.
Application Deadline
This position is anticipated to close on Apr 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.