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Administrative Coordinator I $3,550.40 - $4,757.88 / Monthly
Definition
Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County Department Head and Department or major work unit; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.
Examples of Important and Essential Duties
(The following is used as a partial description and is not restrictive as to duties required.) Serves as primary administrative staff support for a County Department Head and Department or major work unit; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review of material submitted to support applications; assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker responsibilities for other staff.
Desirable Qualifications
Knowledge of: County and Department policies, rules, and regulations. Laws, rules,and regulations affecting the assigned Departments operations and programs. Establishment and maintenance of files and information retrieval systems. Modern office management methods and procedures.Budget development and control.Public and community relations. Purchasing methods and procedures. Account and statistical record keeping. Proper English usage, spelling, grammar, and punctuation. Personal computers and software applications related to administrative support work. Principles of lead direction and work coordination.
Ability to: Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head. Interpret, explain, and apply a variety of County and Department policies, rules, and regulations. Provide lead direction and work coordination for other support staff, as assigned. Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority. Gather, organize, analyze, and present a variety of data and information. Provide support for maintenance and control of a Department budget. Prepare clear, concise, and accurate records and reports. Prepare public relations and informational material. Take and transcribe notes of dictation and meetings. Use a personal computer and software for word processing and administrative support work. Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned. Establish and maintain cooperative working relationships.
Training and Experience: Any combination of training and experience, whi h would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be:
Three years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position.
Special Requirements: None.
Supplemental Information
DISASTER SERVICE WORKER INFORMATION
Before entering upon the duties of employment, all public employees take and subscribe to the oath or affirmation set forth in the California Constitution that declares them to be disaster service workers in time of need. For more information, please visit the following websites:
California Emergency Services Act:
The California Constitution Oath or Affirmation:
Governors Office of Emergency Services: