JOB REQUIREMENTS: JOB ID: 20840 JOB TITLE: HR Coordinator JOB DETAILS:
JOB DUTIES: Reporting to the Deputy Chief Human Resources (HR) Officer,
this position is responsible for a wide range of office coordination and
support functions for the Human Resources Office (HR) including
instruction and supervision of students. This position is responsible
for information that comes in and out of the HR office in addition to
having access to highly sensitive, confidential information, records,
and other documents. The HR Office Coordinator must demonstrate
exceptional customer service by establishing and maintaining effective
professional relationships with managers, supervisors, coworkers, and
all internal and external customers in addition to maintaining
confidentiality of sensitive information with tact and discretion. The
HR Office Coordinator must use effective team skills to contribute to
the efficient operation of the work unit, present ideas, carry out
assignments, and provide information as required. RESPONSIBILITIES: A.
Plan, Provide, and Coordinate Administrative Assistance to the HR
office 1. Oversight and manage the HR Front Office, including main phone
line and in person visitors. 2. Assist in the preparation of sensitive
and confidential correspondence, reports and memorandums. 3. Respond to
routine questions from job applicants, employees and students regarding
current employment opportunities, application procedures and deadline,
human resources policies and procedures. 4. Coordinate incoming and
outgoing mail processes for the HR Office. 5. Coordinate schedule and
reserve rooms for professional development sessions. 6. Provide
administrative support to Professional Development Coordinator by
developing presentations and handouts and other correspondence as
needed. 7. Send surveys to professional development participants and
calculate results for review. B. Supervise and Support HR Student
Staff 1. Coordinate the recruitment of student workers in the HR Office,
provide work instruction, and oversee tasks for accuracy, training and
development of the student workers. 2. Serve as the supervisor for all
HR Student Assistants, including their workload and schedules. 3.
Oversee student work assistance to HR Staff. 4. Take the lead in
establishing administrative support procedures and workflow within the
HR office. 5. Lead and direct student employees on procedures, deadlines
and standards for completing projects. C. Management and maintenance of
employment related records: Coordinate the imaging process. Maintain I-9
forms, personnel files, and other records in accordance with federal law
and state and campus retention policies. 1. Scan and link documents;
forward to appropriate queue. 2. Provide imaging training and assign
imaging duties to students. 3. Provide guidance and training to other
departments and campuses on the imaging process and equipment. 4.
Coordinate all hiring paperwork, contracts and follow up on missing
materials or information. TO ENSURE CONSIDERATION: Applications received
by May 27, 2024 are ensured full consideration. Applications received
after that date may be given consideration at the discretion of the
search committee. The most qualified applicants will be invited to
participate in the next step of the selection process. If you have
questions regarding this recruitment or if you are unable to complete
the application online due to a disability or system problem, please
contact us at (262) 472-1024 or hr@uww.edu. For questions regarding this
position, please contact: Stephanie Hartmann Deputy Chief Human
Resources Officer 262-472-1024 hartmans@uww.edu ***** OTHER
EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications: High School
Diploma 1-2 years previous administrative or customer service experience
Supervisory experience Maintain professional courteous service and quick
response to walk in employees as well as phone contacts Ability to use
discretion and judgement to handle sensitive and confidential matters
Excellent customer service skills, including the ability to determine a
customer\'s specific needs and provide accurate information which fully
and thoroughly meets those needs Knowledge of organizational and time
management techniques and the ability to handle a variety of tasks with
numerous interruptions and strict deadlines Knowledge of the Internet
and its uses Knowledge of computer software including Word, Excel and
Outlook Ability to communicate effectively, both orally and in writing
Ability to plan, establish priorities and organize varied and complex
work within established timelines Ability to maintain an organized and
efficient work area Ability to provide work instructions and training
Preferred Qualifications: Knowledge of human resources policies and
procedures relating to recruitment and hiring and equal opportunity law,
rules and procedures Knowledge of Federal law regarding the I-9 identity
verification process Knowledge of office equipment use, including
printers, and copiers ***** APPLICATION INSTRUCTIONS: Apply Online:
www.careers.wisconsin.edu