Job Summary We are seeking a skilled and meticulous Office
Administrator/Eng. Doc Controller to join Global Engineering US office.
The ideal candidate will be responsible for providing administrative
support to ensure efficient office operation and manage and control all
engineering Doc./DWG etc. that are related to the capital project. This
role requires a proactive and detail-oriented individual with excellent
communication skills and the ability to multitask effectively in a
fast-paced environment. Responsibilities: Office Administration \ Greet
visitors and direct them to the appropriate personnel. \ Coordinate
meetings, appointments, and conference room bookings, including
scheduling, setup, and catering arrangements. \ Assist with the
preparation of presentations and other reports. \ Maintain and update
filing systems, databases, and project documentation to ensure accuracy
and accessibility. \ Process incoming and outgoing mail, packages, and
deliveries, including sorting, distribution, and shipment coordination.
\ Order office supplies, equipment, and materials as needed, and ensure
proper inventory management. \ Assist with travel arrangements and
accommodations for staff members and visiting clients or partners. \
Coordinate office events, team-building activities, and celebrations to
promote a positive work environment. \ Collaborate with other
departments, such as finance, HR, and procurement, to support
cross-functional activities. \ Assist with onboarding new employees,
including preparing orientation materials and coordinating training
schedules. \ As a bookkeeper, track/monitor US office expending against
budget. \ Manage team?s training, coordinate with QA and other dept. to
ensure each employee?s training is updated and record is properly
maintained. \ Aid employees who are on \"mobility\" program from
oversea administration. Engineering Document Control \ Manage
submittals in and out, including documents/ drawings and other
correspondences between our office and equipment suppliers, service
providers, construction company, and other vendors, assigning unique
identifiers and metadata as necessary. \ Coordinate the distribution of
engineering documents to project team members, subcontractors, and other
stakeholders in a timely manner and enforce access controls. \ Review
TOP for completeness and correctness before handing-over to C&Q team. \
Maintain accurate version control for all engineering documents,
ensuring the latest revisions are readily accessible while obsolete
versions are properly archived. \ Initiate Purchase Requests in the
system to assist engineering procurement as needed. \ Provide
assistance to Project Control group by routing invoices for review and
approval. Qualifications: \ Bachelor\'s degree in business
administration, office management, Engineering or related field
preferred. \ Proven experience as an office administrator,
administrative assistant, or similar role. \ Proven experience in
document control or records management. \ Familiarity with document
management systems and software, such as Procore, or similar platforms.
\ Strong proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook) and office management software. \ Excellent
organizational and time management skills, with the ability to
prioritize tasks and meet deadlines. \ Strong interpersonal skills and
the ability to communicate effectively with internal and external
stakeholders. \ Detail-oriented with a high level of accuracy in data
entry and documentation. \ Ability to work independently with minimal
supervision and maintain confidentiality when handling sensitive
information. \ Professional demeanor and a positive attitude. Click
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